Mechanical Project Coordinator - Special Projects Group
About The Position
We are currently seeking a Mechanical Project Coordinator to join our growing Special Projects Group (SPG). Reporting to the Senior Project Manager, the Mechanical Project Coordinator will support multiple Project Managers and project teams by coordinating project documentation, procurement activities, financial tracking, scheduling, and communications. This role is critical to ensuring projects are delivered efficiently, accurately, and successfully. The ideal candidate is organized, proactive, detail-oriented, and thrives in a fast-paced environment where no two days are the same.
Requirements
- 2+ years of experience in a Project Coordinator, Construction Administrator, Project Administrator, or similar role.
- Experience in mechanical contracting, plumbing, HVAC, service, retrofit, tenant improvement, or commercial construction is strongly preferred.
- Proficiency with Microsoft Office Suite, including Excel, Outlook, Word, and Teams.
- Strong organizational, time management, and communication skills.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- Self-motivated, detail-oriented, and committed to delivering exceptional service.
Nice To Haves
- Post-secondary education in Construction Management, Engineering Technology, Business Administration, or a related field is considered an asset.
- Experience with Bluebeam and cloud-based project management platforms is an asset.
Responsibilities
- Support multiple Project Managers and active projects simultaneously.
- Assist with project startup, planning, scheduling, and closeout activities.
- Coordinate and maintain project documentation, including RFIs, submittals, shop drawings, change orders, and correspondence.
- Track project milestones and support the team in meeting critical deadlines.
- Assist with material procurement, purchase orders, and delivery coordination.
- Support project billings, cost tracking, forecasting, and reporting.
- Maintain accurate project records and document control systems.
- Coordinate meetings and facilitate communication between clients, consultants, subcontractors, suppliers, and internal stakeholders.
- Support field teams by ensuring they have access to current project information and documentation.
- Assist with project administration and problem-solving as required.
Benefits
- 100% employer-paid extended health and dental coverage
- Company RRSP program
- Life insurance, short-term disability, and long-term disability coverage
- Ongoing training and professional development opportunities
- Team-building events and employee appreciation activities
- Company merchandise and branded gear
- Industry events and networking opportunities
- A collaborative, supportive, and people-first culture
- Opportunities for career growth and advancement
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
