MCHS Registrar

McCracken•Paducah, KY

About The Position

The MCHS Registrar performs responsible secretarial and clerical duties to support a designated supervisor, such as a principal, principal’s secretary, guidance counselor, or program supervisor. The role handles routine administrative details and general office work, supports school and program communications, and maintains required student, personnel, financial, attendance, and other records. The position also assists students with registration, orientation, and student records, while serving as a receptionist and information contact for staff, students, families, and the public. The employee follows Board of Education and school SBDM Council rules, regulations, policies, and administrative guidelines; complies with District policies and timelines; incorporates technology into daily tasks; maintains regular attendance and a professional appearance; remains at work for the full workday unless excused; and adheres to the Professional Code of Ethics. Salary and work year are established by the Board. Performance is evaluated under the Board’s policy on Evaluation of Classified Personnel.

Requirements

High school diploma, GED certificate, or demonstrated progress toward obtaining a GED as required by Kentucky law.
Two years of increasingly responsible and varied secretarial and clerical experience.
Knowledge of modern office practices, procedures, and equipment; receptionist and telephone techniques and etiquette; research techniques; financial and statistical record-keeping; English usage, grammar, spelling, punctuation, and vocabulary; oral and written communication; applicable Kentucky Administrative Regulations and other laws; interpersonal skills; and office machines and computer equipment.
Ability to perform varied secretarial and clerical duties; learn, interpret, apply, and explain school and District policies and program objectives; understand and apply rules and written directions; compose correspondence independently; and perform effectively amid competing demands and interruptions.
Ability to type at an acceptable rate, establish effective working relationships, meet schedules and timelines, maintain records and prepare reports including financial records, work confidentially and discreetly, communicate effectively orally and in writing, follow oral and written directions, and work independently with little direction.

Responsibilities

Implement rules, regulations, policies, and administrative guidelines adopted by the Board of Education and/or school SBDM Council.
Perform secretarial and clerical duties for a designated supervisor, including typing, filing, transcribing, or composing correspondence and other materials as directed.
Assist with office activities and communications related to school or program activities, ensure compliance with District policies and timelines, and take and relay messages and information.
Prepare reports and maintain program, District, and State records as required.
Requisition supplies and forms and request maintenance work following established procedures.
Prepare and maintain financial records and budgets; process or prepare budgetary, requisition, purchasing, and other financial documents.
Greet visitors, answer phone calls and questions, provide information or direct people to the appropriate department or employee, and sort and distribute mail and written communications.
Schedule appointments and meetings with students, parents, teachers, vendors, and the public; coordinate schedules and meetings.
Assist students with registration and orientation, request records for new students, and distribute records of withdrawn students to the appropriate school.
Research, compute, and compile information and prepare statistical reports.
Maintain records, reports, files, and lists related to students, personnel, budgets, student records, and attendance.
Type materials from rough drafts or verbal instructions and proofread and edit them.
Serve as receptionist and a contact and reference source for staff, students, parents, and the public; provide information and route calls as appropriate.
Operate office machines, including a computer or computer terminal, typewriter, copiers, and calculator.
Perform related duties as assigned; maintain regular attendance and professional appearance, remain at work for the full workday unless excused, incorporate technology in daily tasks, and adhere to the Professional Code of Ethics.