Matter Administrator (Legal Administrative Assistant)
About The Position
Province is seeking a highly organized and detail-oriented Matter Administrator to join our Las Vegas office. This full-time position plays a critical role in supporting legal and financial professionals by managing case documentation, coordinating court filings, and ensuring compliance with court-mandated procedures—particularly in Chapter 11 bankruptcy matters. The ideal candidate will bring strong technical proficiency in Microsoft Office (Word, Excel, Outlook), experience with legal document templates, and a working knowledge of AI-assisted tools. A background in preparing and filing fee and retention applications is highly desirable. This role requires a proactive, focused individual with exceptional attention to detail and the ability to thrive in a fast-paced, deadline-driven environment.
Requirements
- Demonstrated proficiency in Microsoft Word, Excel, and Outlook.
- Strong attention to detail and ability to manage multiple deadlines.
- Excellent written and verbal communication skills.
- General understanding of accounting and mathematics.
- Availability for full-time work, Monday–Friday, 8:30 AM–5:30 PM, with flexibility for after-hours work as needed.
Nice To Haves
- Associate’s degree or paralegal certificate preferred.
- Prior experience with bankruptcy court filings and fee applications strongly preferred.
- Familiarity with AI-assisted legal tools is a plus.
Responsibilities
- Review and edit frontline employee time and expense entries.
- Assist counsel in preparing, proofreading, and filing retention and fee applications, particularly in Chapter 11 bankruptcy cases.
- Prepare supporting declarations and documentation for court filings.
- Conduct and review conflicts checks against related parties.
- Maintain organized case files and manage document workflows.
- Track and calendar court-mandated deadlines and filing schedules.
- Provide administrative support and assist with special projects as needed.
- Generate and populate templates in Microsoft Word.
- Utilize AI-assisted tools (e.g., document automation, legal research platforms) to enhance workflow efficiency.
Benefits
- Competitive salary and bonus plans
- Comprehensive benefits package
- Company 401(k) plan
- Profit-sharing plan
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
