Materials Manager

KU MedWest Ambulatory Surgery•Overland Park, KS

16h

About The Position

The Materials Manager oversees procurement, storage, and distribution of materials, supplies, and equipment within the organization. The role manages inventory levels, ensures timely ordering and delivery, and coordinates with departments to meet operational needs. The manager tracks inventory, oversees vendor relationships, ensures proper storage and accessibility, evaluates material usage trends, monitors supply costs, and implements cost-saving strategies while maintaining quality and compliance with organizational and regulatory requirements. The position requires strong organizational skills, attention to detail, and effective communication with suppliers and internal teams.

Requirements

High school graduate or equivalent.
Basic knowledge of medical supplies.
At least two years of experience in a health care facility.
Ability to read, write, speak, and comprehend English.
Familiarity with EDI (Electronic Data Interface) processes for purchasing supplies.
Ability to organize work and follow through on own initiatives.
Ability to perform detailed work with a high degree of accuracy.

Responsibilities

Generate purchase orders, send them to vendors, confirm pricing, quantities, and units of measure, and update pricing in SIS.
Maintain an accurate purchase-order filing system that makes outstanding orders easy to identify.
Verify daily deliveries against packing slips and purchase orders and note back-orders.
Review invoices to verify item costs, update costs in SIS as necessary, and maintain the database.
Coordinate inventory-related accounts payable with the Business Office Manager.
Input used items from physician preference cards for prior days’ procedures.
Prepare supply reorder lists as needed.
Coordinate quarterly physical inventory counts as directed by the Director of Nursing and Administrator, and update inventory records.
Compile and periodically update the inventory item master list.
Input new and revised physician cards as needed.
Participate in performance-improvement activities related to the inventory process.
Maintain receiving docks and storerooms in a neat and orderly manner to support safety and cleanliness.
Review packing slips and ensure shipments are complete and received undamaged.
Research and resolve problems involving damaged, missing, or incorrect merchandise.
Prepare paperwork and ship items from the Surgery Center using appropriate carriers, such as UPS or FedEx.
Maintain the equipment preventive-maintenance database with management assistance.
Assist with customer service and provide clinical care when necessary.
Perform other duties as assigned.