Materials Manager - Precision Surgery Center of Englewood Cliffs

SCA Health•Englewood Cliffs, NJ

About The Position

The Materials Manager oversees the receipt, storage, inventory control, and distribution of central supply, floor stock, office supplies, stock supplies, and rental equipment for the surgery center. The role maintains appropriate inventory levels, processes supplies in the computer system, conducts quarterly physical inventories, and ensures supplies are organized, labeled, checked for damage and expiration, and handled in accordance with purchasing, safety, security, and applicable department and facility procedures. The position is responsible for accurate inventory and equipment records, timely ordering and distribution, and meeting deadlines for supply handling. It also supports a safe working environment through proper equipment operation, body mechanics, incident documentation, emergency-procedure awareness, and infection-control practices. The Materials Manager works with facility departments to maintain service levels, adjust cart inventory, identify unusual usage or potential problems, and protect patient privacy and medical-record confidentiality.

Requirements

High school graduate or equivalent.

Nice To Haves

One to two years of experience in medical supplies or equipment is preferred.

Responsibilities

Receive and distribute central supply, floor stock, office and stock supplies, and rental equipment.
Maintain adequate inventory levels, remove excess stock, and adjust cart inventory as needed.
Follow inventory control programs and applicable department, JCAHO, Pristine Factor, safety, and security procedures.
Post supplies in and out of the computer system, including recording items removed from inventory within 24 hours.
Conduct quarterly physical inventories and maintain accurate inventory and reporting records.
Organize and label central supply distribution and bulk storage areas, maintaining required clearance from the floor and ceiling.
Monitor, track, return, and destroy outdated supplies; check supplies for expiration dates and incoming shipments for damage.
Sign packing slips with name and date received and forward them to purchasing; ensure receipts have purchase order numbers and authorization.
Update the equipment logbook daily and maintain its accuracy.
Order, receive, check in, store, and distribute supplies promptly and accurately, meeting established deadlines.
Use time effectively and manage surgery center property economically and conservatively.
Follow facility safety requirements, demonstrate proper body mechanics, operate equipment safely, and report unsafe situations.
Complete employee and patient incident documentation thoroughly and on time as required by facility policy.
Understand department and facility emergency procedures and follow infection-control and standard precautions.
Work effectively with facility personnel to maintain service levels and meet department goals and objectives.
Inform the appropriate supervisor about excess usage, unusual depletion, or potential problems in a timely manner.
Observe patient privacy and medical-record confidentiality.
Demonstrate awareness of the age-specific developmental needs of the population served as related to department duties.