Materials Management Specialist

Texas Health & Human Services Commission•Abilene, TX

1d•$3,333 - $4,595•Onsite

About The Position

The Materials Management Specialist supports Regional Administrative Services and reports to the Regional Business Services Manager. The role handles equipment, furniture, mail, supplies, and warehouse operations for HHS offices throughout the region. Duties include assembling, repairing, delivering, picking up, and installing equipment and furniture; receiving and inspecting packages; distributing mail and document-service requests; managing inventory and surplus property; and maintaining agency vehicles and vehicle records. The position also supports office moves, minor building repairs, contractor oversight, and regional disaster deployments. It uses the Computer Aided Facility Management (CAFM) system and CAPPS Financial module to record assignments and item receipts. The position drives agency trucks and cargo vans to transport items and perform regional mail and package routes. It conducts safe loading, unloading, and delivery; determines efficient routes; performs minor en-route vehicle repairs; monitors vehicle maintenance; and submits monthly vehicle reports. Warehouse and mailroom work includes shipping and receiving, package routing, outgoing shipments, postage and shipment records, and operation of equipment such as forklifts and pallet jacks. The role also assembles and installs furniture, assists with copying and printing requests, and deploys emergency equipment, including Disaster Air Shelter Systems. Travel may be local or statewide and may include overnight stays. The position can involve extended hours and work indoors and outdoors.

Requirements

High school diploma or GED.
Valid Class C Texas Driver’s License.
Knowledge of motor vehicle operation and basic maintenance, including safe cargo loading and unloading.
Knowledge of state and federal traffic rules and regulations for cargo and mail delivery.
Knowledge of warehouse procedures, including safe use of motorized equipment for moving and securing materials.
Skill operating motor vehicles, including panel trucks and cargo vans, with or without a trailer.
Skill managing multiple priorities.
Skill using standard agency computer hardware and software, such as Microsoft Word and Outlook.
Ability to follow state and federal traffic laws and safe cargo-handling practices.
Ability to prepare accurate vehicle maintenance, mileage, and usage records, compile data, and perform basic mathematical computations.
Ability to operate specialized equipment such as postage meters, copier equipment, and bindery equipment.
Ability to understand and use documentation systems such as CAPPS and CAFM.
Ability to operate warehouse equipment such as forklifts, pallet jacks, and dollies.
Ability to lift, pull, push, and/or carry 50 pounds.
Ability to perform basic building maintenance or repairs, such as painting, caulking, and changing light bulbs.
Ability to follow verbal and written directions and assemble basic items.
Ability to communicate effectively orally and in writing, including written communication demonstrated in the application.
Ability to develop and maintain effective working relationships with customers, peers, and managers.
Ability to travel locally and statewide, potentially including overnight stays.
Ability to work extended hours and in a variety of indoor and outdoor environments.

Nice To Haves

Experience in shipping, receiving, sorting, and distributing furniture, supplies, or equipment.
Experience operating warehouse equipment such as forklifts, pallet jacks, and dollies.
Experience driving a panel truck and/or cargo van.
Experience pulling a trailer.

Responsibilities

Drive state trucks and cargo vans to deliver and pick up furniture, equipment, records, packages, supplies, surplus property, and emergency equipment.
Provide mail pickup and small-package delivery on routine routes to HHS offices in the region.
Load, unload, and deliver cargo safely and efficiently; select cost-effective routes considering roadways, traffic, and safety.
Perform minor vehicle repairs when needed, monitor vehicle maintenance, update vehicle logs, and compile monthly vehicle reports.
Complete required forms and reports for the transport and disposal of surplus state property.
Train and coach new hires on safety practices and job duties related to state vehicle use.
Perform shipping and receiving duties, including inspecting and documenting packages and confirming purchased items against purchase orders in CAPPS Financial.
Identify package recipients and arrange delivery; research misrouted mail and ensure proper delivery.
Process outgoing mail and shipments, select shipping methods, prepare postage and labels, arrange pickups, and maintain shipment and postage records.
Use vendor online systems, including FedEx and LoneStar, to create shipping accounts for HHS customers.
Store and inventory warehouse materials, equipment, and supplies safely; operate equipment to move and lift items.
Monitor stock levels, advise the manager when reorders are needed, receive replenishment orders, and restock racks.
Assemble and install furniture and equipment, adapt modular furniture to customer needs, and oversee contractors performing moves or modular furniture installation.
Perform minor building repairs and routine maintenance, and assist with office moves between HHS locations.
Assist the regional Quick Copy center with printing, copying, and delivery of requested documents.
Serve on the Regional Disaster Deployment Team by delivering, setting up, and monitoring emergency equipment in disaster areas.
Deliver, assemble, and disassemble inflatable Disaster Air Shelter Systems for temporary office locations following disasters.
Use CAFM to receive and document assignment completion and CAPPS Financial to document receipt of purchased items.
Attend work on a regular and predictable schedule and perform other duties as assigned.