Materials Management Coordinator

AIS Healthcare•Ridgeland, MS

About The Position

The Materials Management Coordinator is responsible for materials and inventory management, providing supplies and equipment to support the pharmacy and using available contracts to obtain appropriate pricing. The role includes purchasing, receiving, delivering, stocking, and tracking inventory, maintaining organized supply and receiving areas, and ensuring assigned facility cleaning procedures are followed. The coordinator supports pharmacy compounding operations by keeping pharmacists supplied, verifies drug and quantity against compounding records, and helps maintain compliance with USP <797> requirements. Schedule: 8:30 a.m.–5:00 p.m., Monday through Friday.

Requirements

High school diploma or GED equivalent.
Registration with the State Board of Pharmacy within 30 days of hire.
Completion of pharmacy technician training and certification through the Pharmacy Technician Certification Board (PTCB) or National Pharmacy Technician Association; certification must be completed within twelve months of employment.
Laboratory or healthcare experience, or an equivalent combination of education and experience.
Ability to work in a team environment while also delivering independent results.
Ability to prioritize and meet deadlines.
Excellent organization and communication skills.
Strong critical-thinking and analytical skills.
Extreme attention to detail and accuracy.
Strong work ethic, integrity, and credibility.
Ability to handle highly sensitive and confidential material.
Advanced computer proficiency, including Microsoft Excel, Outlook, and other applications.
Must pass all pharmacy and sterile-compounding competencies within the first 90 days of employment.
Must be able to comply with garbing requirements for extended periods.
Ability to follow oral and written instructions.
Good personal hygiene and compliance with personal hygiene and gowning requirements under USP <797>.
Complete the required Culture Index Candidate Assessment as part of the application process; applications without the assessment will not be considered.

Nice To Haves

Experience with materials management and purchasing.

Responsibilities

Purchase, receive, deliver, and stock materials and inventory.
Order cleanroom supplies, including garb, syringes, and cleaning supplies.
Track packages and troubleshoot potential inventory-item exceptions.
Maintain a clean and orderly supply and receiving area.
Order packing materials and office and breakroom supplies.
Restock and rotate supplies using first-in, first-out inventory practices, and monitor product expiration dates.
Maintain adequate supply levels and reorder as needed to prevent shortages.
Communicate proactively with internal and external departments to support timely information and product flow.
Restock the cleanroom daily and perform monthly inventory counts for accounting records.
Store and organize inventory in appropriate locations, off the floor and in proper rotation.
Ensure materials and supplies are available, in acceptable condition, and ready for use.
Save and document Certificates of Analysis (CoAs) and endotoxin testing appropriately.
Identify potential supply-chain disruptions and work to prevent effects on production.
Answer incoming calls as needed.
Respect patients’ rights, privacy, and confidentiality while performing job duties.
Verify that the pharmacist withdraws the correct drug and quantity based on the compounding record.
Ensure pharmacists have the supplies needed for compounding.
Clean the cleanroom and other pharmacy areas according to policies and procedures to maintain USP <797> compliance.
Wear required cleanroom attire before entering the compounding area, including coverall with integrated hood, goggles, gloves, shoe covers, and a face mask.
Participate in initial training, competency assessments, and ongoing job-related training.
Maintain all legally required records accurately.
Comply with federal, state, and local laws and regulations.