Materials Coordinator

MasTec Utility Services•Richmond, VA

About The Position

The Materials Coordinator plans and coordinates procurement, tracking, inventory management, and documentation of construction materials from project pursuit and preconstruction through final project closeout. The role is the central coordination point for estimating, preconstruction, project management, field operations, vendors, suppliers, and logistics providers, helping ensure materials are available when needed while minimizing delays, shortages, excess inventory, and cost overruns. The ideal candidate has experience supporting large-scale infrastructure, utility, industrial, mission-critical, or data center construction projects, along with strong organizational, communication, and supply chain management skills. The employee must live within driving distance of the Richmond, Virginia office or be willing to relocate. The position operates in office and construction field environments and may involve visits to active construction sites, warehouses, and material storage areas. Work may include standing, walking, bending, reaching, and occasionally lifting materials weighing up to 50 pounds, with possible exposure to outdoor weather, construction equipment, and uneven terrain.

Requirements

At least 1 year of experience in materials coordination, procurement, logistics, inventory management, or project controls.
Strong understanding of material procurement processes and supply chain coordination.
Proficiency with Microsoft Excel, Outlook, Teams, and Office 365 applications.
Excellent organizational and communication skills.
Ability to manage multiple projects and priorities simultaneously.

Nice To Haves

Experience supporting data center construction projects.
Experience coordinating underground duct bank systems.
Experience coordinating dry utilities.
Associate's or Bachelor's degree in Construction Management, Supply Chain Management, Logistics, Engineering, or a related field.
Material forecasting.
Construction logistics planning.
Vendor management.
Supply chain coordination.
Inventory control.
Cost tracking.
Procurement reporting.
Attention to detail.
Problem-solving.
Schedule management.
Data analysis.
Team collaboration.

Responsibilities

Collaborate with estimating and preconstruction teams to review material requirements during bid development.
Develop material procurement and delivery schedules aligned with project milestones.
Identify long-lead procurement items and supply chain risks.
Support vendor prequalification and supplier credit accounts.
Coordinate material budgets and forecasts with project management teams.
Maintain material tracking logs from project award through completion.
Coordinate with purchasing personnel, project managers, and vendors to ensure timely material procurement.
Track purchase order status, lead times, fabrication schedules, and anticipated delivery dates.
Facilitate communication among suppliers, manufacturers, and project teams regarding material availability.
Help expedite critical deliveries to maintain project schedules.
Coordinate delivery schedules with suppliers, field personnel, and project teams.
Ensure materials arrive in accordance with construction sequencing requirements.
Track shipments from manufacturing through final jobsite delivery.
Coordinate laydown yard requirements and off-site storage locations when necessary.
Develop and maintain inventory management systems for multiple active projects.
Monitor material usage and consumption rates.
Track material transfers between projects and storage locations.
Conduct routine inventory audits and reconcile discrepancies.
Generate inventory and procurement reports for project leadership.
Minimize excess inventory and material waste through proactive planning.
Verify received materials match purchase orders, submittals, and project specifications.
Coordinate quantity verification and receiving documentation.
Track material test reports, warranties, and manufacturer documentation.
Maintain organized digital records for procurement and receiving activities.
Support project closeout by ensuring required material documentation is complete.