Materials Coordinator II

PTCOA Consulting LLC•Little Rock, AR

8h•Hybrid

About The Position

The Corporate Materials Coordinator supports purchasing and supply operations across multiple facilities from a central location. Unlike a single facility-based role, this position focuses on system-wide ordering, vendor and contract support, data accuracy, and cost control. Management relies on this role to resolve supply issues, maintain item and pricing data, and keep purchasing consistent across sites.

Requirements

High school diploma or equivalent
Minimum 3 years of experience in purchasing, supply chain, inventory, accounts payable, or administrative support (Healthcare Preferred)
Proficiency in Microsoft Excel and Outlook
Strong attention to detail and accuracy with numbers
Clear written and verbal communication
Ability to prioritize competing requests and meet deadlines

Nice To Haves

Experience with an ERP or purchasing system (e.g., Oracle, Lawson/Infor, MediTech, SAP, or similar)
Familiarity with healthcare products, group purchasing organizations (GPOs), or distributor catalogs
Basic data analysis or reporting skills

Responsibilities

Process purchase requisitions and purchase orders for supplies, equipment, and services across sites
Follow up on backorders, delays, and substitutions, and communicate updates to facilities
Monitor orders for contract compliance and flag off-contract purchases
Support emergency or urgent orders when sites have critical shortages
Serve as a point of contact for vendor and distributor representatives on order status, pricing, and delivery issues
Help maintain contract files, pricing schedules, and renewal calendars
Assist with price comparisons, product trials, and standardization projects
Track vendor performance (fill rates, on-time delivery, billing accuracy)
Maintain item master and pricing data in the ERP or purchasing system; communicate savings opportunities with management
Update catalogs, units of measure, and vendor information
Run routine reports on spend, usage, and inventory levels, and identify trends or anomalies
Reconcile purchase orders, receipts, and invoices, and help resolve payment discrepancies with Accounts Payable
Review facility par levels and usage data and recommend adjustments
Support periodic inventory audits and reconcile variances
Help monitor expiring or slow-moving stock across locations
Support product recall and safety alert processes by identifying affected items and notifying sites
Maintain documentation to support audits, surveys, and regulatory requirements
Ensure purchasing follows organizational policy, approval limits, and ethical sourcing standards
Serve as a resource for facility administrators, nursing leaders, and department managers on supply questions
Coordinate with Finance, Accounts Payable, IT, and Clinical Operations on cross-functional issues
Contribute to cost-savings initiatives and product standardization efforts