Materials Clerk

External Community Memorial Hospital•Hamilton, NY

1d•Onsite

About The Position

Monitors and maintains inventory levels for warehouse and departmental PAR locations. Responsible for replenishing the hospital warehouse by inventorying daily the goods and requests. Ensures all products received are properly stored appropriately, maintaining rotation. Ensures expired items are removed and replaced timely. Performs annual Physical Inventory and Cycle Counting as needed. Reconciles actual stock count to computer-generated reports. Processes Purchase Orders utilizing phone, email, on-line ordering and fax. Ensures cost containment through purchasing under contracts, inventory reductions, and standardization of products throughout the organization. Facilitates ordering, purchase, receiving, storage, and distribution of hospital goods. Maintains external department’s PAR level locations as designated. Performs daily replenishment based on predetermined inventory levels to ensure patient care areas are adequately supplied. Processes Recall Notifications. Assists in the implementation of the ERP System. Utilizes and maintains the ERP system to include Oracle and Multiview. Utilizes bar code scanning as part of the system. Collaborates with vendors and vendor representatives to ensure products are purchased at the best price, utilizing hospital pricing contracts, expedite back orders, determine substitutions, and resolve issues related to receipt of inventory goods. Receives all inbound shipments, inspecting for damage and delivering all packages accordingly. Processes outbound shipments as needed or requested. Maintains patient charging stickering for defined items. Maintains the storeroom areas as needed in compliance with all storage requirements. Performs routine clerical duties, including data entry, answering phones, and assisting customers as needed. Adheres to established guidelines of regulatory agencies. Provides back-up coverage to Materials Management Clerk II & III functions as needed or requested, including processing orders, Operating Room replenishment, invoice processing, and filling customer requests. Performs all other duties as requested.

Requirements

Must be 18 years or older
High School Diploma Required
3 years’ experience in Inventory Management/Warehouse/Purchasing/Materials
Must be proficient in computers, including the use of Materials Management systems, Microsoft Office products and the ability to learn new systems.
Must be capable of learning all aspects of Purchasing and Storeroom
Must be able to work in a team environment and always deliver the highest-level customer service in a professional manner.
Must be flexible in regard to working hours when providing coverage to other positions and/or training
Completes all mandatory education and requirements

Responsibilities

Monitors and maintains inventory levels; Warehouse and Departmental PAR locations
Responsible for replenishing the hospital warehouse by inventorying daily the goods and requests
Ensure all products received are properly stored appropriately, maintaining rotation
Ensure expired items are removed and replaced timely
Performs annual Physical Inventory and Cycle Counting as needed
Reconciles actual stock count to computer-generated reports
Processes Purchase Orders utilizing, phone, email, on-line ordering and fax
Ensures cost containment; purchasing under contracts, inventory reductions, standardization of products throughout the organization, etc.
Facilitates ordering, purchase, receiving, storage and distribution of hospital goods
Maintain external department’s PAR level locations as designated.
Perform daily replenishment based on predetermined inventory levels to ensure patient care areas are adequately supplied.
Process Recall Notifications
Assist in implementation of the ERP System
Utilize and Maintain the ERP system to include Oracle and Multiview.
Utilize bar code scanning as part of the system.
Collaborates with vendors and vendor representatives to: Ensure that products are purchased at best price, utilizing hospital pricing contracts, Expedite back orders, Determine substitutions, Resolve issues related to receipt of inventory goods
Receive all inbound shipments, inspecting for damage and deliver all packages accordingly
Process outbound shipments as needed or requested
Maintain patient charging stickering for defined items
Maintain the storeroom areas as needed in compliance with all storage requirements
Performs routine clerical duties, including data entry, answering phones and assisting customers as needed
Adheres to established guidelines of regulatory agencies
Provides back up coverage to Materials Management Clerk II & III functions as needed or requested.
Included but not limited to processing orders. Operating Room replenishment, invoice processing and filling customer requests.
All other duties as requested