Material Tracking Specialist / Expeditor

RINA•Enid, OK

3d•Onsite

About The Position

RINA is seeking reliable, detail-oriented Material Expeditors / Material Tracking Specialists to provide on-site support at steel fabrication and painting facilities across the United States. The role focuses on material tracking, tagging, scanning, inventory visibility, shipment coordination, and accurate reporting to improve traceability and reinforce vendor accountability. This is not a traditional certified expeditor position; formal inspection or expediting certification is not required, and motivated entry-level candidates are encouraged to apply. Selected personnel will attend approximately one week of client-provided training in Abilene, Texas, covering scanning equipment, tagging, inventory procedures, reporting, and material-management expectations. After training, they will deploy to an assigned vendor or fabrication location. The work is site-based and involves regular interaction with fabrication personnel, suppliers, logistics providers, and project stakeholders. The anticipated project duration is approximately 12–18 months, depending on the assigned location and project requirements. Main working locations are Enid, Oklahoma, and Augusta, Kansas.

Requirements

High school diploma or equivalent.
Strong reliability, attention to detail, and organizational skills.
Effective written and verbal communication skills.
Basic proficiency with spreadsheets, reporting tools, and electronic tracking systems.
Ability to work independently while coordinating with suppliers, fabrication personnel, logistics providers, and project teams.
Ability to follow site safety requirements and properly use required personal protective equipment (PPE).
Willingness to attend client-provided training in Abilene, Texas, and deploy to an assigned U.S. vendor location.
Strong attention to detail and commitment to accurate recordkeeping.
Ability to organize and manage multiple material-status and shipment priorities.
Problem-solving skills and ability to identify and escalate issues promptly.
Ability to read and interpret production schedules, bills of material, purchase orders, and shipping documents.
Professional communication skills for daily coordination with vendors, fabricators, logistics providers, and project teams.
Proficiency with Microsoft Office, particularly Excel, and comfort learning client-specific scanning and tracking systems.
Commitment to workplace safety, quality, and material traceability.

Nice To Haves

Previous experience in material control, inventory, warehousing, shipping and receiving, logistics, fabrication, manufacturing, construction, or supply chain operations.
Familiarity with production schedules, bills of material (BOMs), purchase orders, shipping documentation, and inventory records.
Experience using RFID tags, barcode scanners, inventory-management systems, or material-tracking databases.
Exposure to structural steel fabrication, industrial painting/coating facilities, or project-based material management.

Responsibilities

Perform material tagging, labeling, scanning, and inventory-tracking activities at the assigned vendor or fabrication facility.
Monitor material status and physical location to maintain accurate visibility throughout fabrication, storage, and shipment.
Associate RFID tags with corresponding piece marks and maintain material traceability.
Review production and fabrication schedules to identify shipment priorities and monitor material readiness.
Use internal tracking reports to help ensure shipments are sequenced in accordance with project requirements.
Coordinate with fabrication teams, suppliers, logistics providers, and internal stakeholders regarding production progress, material status, and delivery commitments.
Monitor raw-material inventory and production requirements to identify potential shortages, bottlenecks, supply constraints, and shipment delays.
Communicate risks, late shipments, material shortages, schedule conflicts, and recommended mitigation actions to appropriate project stakeholders.
Verify incoming and outgoing materials against bills of material, purchase orders, and shipping documentation.
Check materials for visible damage, quantity discrepancies, and part-number or identification accuracy.
Perform inventory counts and reconcile material records as required.
Maintain accurate shipping logs, inventory records, BOM documentation, status reports, and other required project records.
Update material-tracking systems and databases with current information and distribute reports on material availability, shipment status, and inventory levels.
Participate in daily coordination meetings, safety meetings, inspections, and continuous-improvement activities.
Maintain a clean, organized, and hazard-free work environment and comply with company and site-specific safety requirements.