Material Management Specialist

State of OK JD McCarty Center • Norman, OK

1d • $17 - $17

About The Position

The Material Management Specialist manages the acquisition through disposal of supplies and equipment used to support the hospital. The role covers procurement, receiving, storage, inventory control, issuance, delivery, records, hospital mail, and other supplies that support the hospital’s operations.

The specialist maintains established inventory levels of medical, janitorial, office, and operational supplies across the hospital’s facilities; performs inventory counts and an annual physical inventory of warehouse assets; and processes internal supply requests within 48 hours or advises requestors of expected delivery dates when delays occur. The role also checks and replenishes patient supplies of diapers and disposable wipes in hospital units, including before hospital closures.

The specialist maintains inventory records, investigates discrepancies, and initiates purchase requests using the hospital procurement system and applicable hospital and State of Oklahoma guidelines. As the warehouse’s primary point of contact, the specialist coordinates with vendors and customers, receives and routes deliveries, processes receiving documentation, meters and distributes mail and parcels, and coordinates secure document-shred bin replacements.

The specialist keeps the warehouse clean, organized, and safe; stores and secures products appropriately; reports hazards and defective equipment; and follows safety procedures and proper body mechanics. The position uses required personal protective equipment and material-handling equipment, including a forklift, for which the employee must obtain and maintain certification. The role also requires completion of mandatory and assigned hospital training.

J.D. McCarty Center is a 36-bed pediatric rehabilitation hospital serving children with disabilities from birth to age 21. Its 80-acre campus includes on-site schools staffed by Norman Public School teachers.

Requirements

• Three years of experience in receiving, storage, or stock handling work and material issuance, or an equivalent combination of education and experience.
• Ability to safely push or pull items up to 40 pounds and lift items up to 70 pounds; use mechanical support or request assistance for items above those limits.
• Must obtain and maintain forklift certification and follow recommended forklift safety practices.

Responsibilities

• Maintain established inventory levels of medical, janitorial, office, and operational supplies across all facilities.
• Conduct inventory counts, determine stock needs for purchase, and complete an annual physical inventory of warehouse assets.
• Process internal supply requests within 48 hours or notify the requestor of an expected delivery date if a delay occurs.
• Inspect hospital units weekly for disposable-wipe inventory and replenish supplies as needed.
• Inspect patient rooms for diaper inventory, verify changes in supply needs, and replenish patient supplies; check and replenish supplies before hospital closures.
• Maintain accurate inventory records and resolve discrepancies in the inventory tracking system; contact a supervisor within 48 hours for unresolved discrepancies.
• Initiate purchase requests through the hospital procurement system and follow hospital and State of Oklahoma procurement guidelines.
• Serve as the primary warehouse contact and maintain relationships with vendors, internal and external customers, and other agencies.
• Contact vendors about product quality or quantity issues and coordinate product delays and deliveries.
• Receive hospital deliveries, route items to designated departments, and process and forward receiving documentation to Finance or the appropriate department.
• Meter USPS and Federal Express mail and parcels and place them in designated pickup locations; open and distribute hospital mail according to agency procedures.
• Maintain a clean, organized, and safe warehouse; label and store products as recommended by manufacturers; keep walkways clear and secure overhead inventory.
• Report unsafe conditions, defective equipment, or hazards to a supervisor immediately.
• Monitor hospital shred bins, ensure they are locked, replace full bins within 48 hours of notification, and coordinate pickup and replacement with the vendor.
• Follow safety procedures and proper body mechanics, use required personal protective and material-handling equipment, and obtain assistance or mechanical support for items exceeding stated push/pull or lifting limits.
• Complete mandatory and assigned hospital training and obtain and maintain forklift certification; follow forklift safety guidelines.

Benefits

• Health insurance benefit allowance, including dental, life, and disability insurance.
• Optional vision, supplemental life, dependent health, and dependent life insurance.
• Insurance options to customize health and dental coverage.
• Flexible Spending plans.
• Defined Contribution Retirement Plan.
• Three weeks of annual leave and three weeks of sick leave per year.
• Eleven paid holidays per year.
• Longevity bonus beginning in the second year of employment.
• Employee Assistance Program for personal and family concerns.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed