Material Coordinator

Q-Line Trucking•Acheson, AB

51d

About The Position

The Material Coordinator supports Q-Line’s warehousing and logistics operations by ensuring accurate inventory control, timely material flow, and effective communication between warehouse, logistics, and project teams. This role plays a key part in maintaining data integrity, supporting project schedules, and driving continuous improvement in material management processes.

Requirements

3–5 years of experience as a Material Coordinator in industrial construction or warehousing.
Strong attention to detail and ability to follow established processes.
Must pass background checks and pre-employment drug/alcohol testing
Proficiency with ERP and WMS systems (e.g., SMAT, SiteSense).
Strong Microsoft Office skills (Excel, Word, Outlook, PowerPoint, SharePoint).
Excellent communication skills, both written and verbal.
Ability to prioritize tasks under pressure and meet deadlines.
Self-motivated, adaptable, and capable of working independently or in a team.
CSTS 2020 certification (additional safety training such as WHMIS or First Aid considered an asset).

Nice To Haves

Exposure to third-party logistics (3PL) strategies and systems.
Opportunity to contribute to process improvements and efficiency initiatives.

Responsibilities

Maintain accurate inventory records and transactions in Q-Line systems and project WMS.
Includes Material Receipt, Issue and OSD
Ensure data integrity across all material movements and transactions.
Assist with material reconciliation and resolution of discrepancies (OSD)
Interface with Q-Line Warehousing manager, Subcontractors and client representatives on shipment deliveries and schedules.
Liaise with expediting and logistics teams on releases and delivery schedules.
Coordinate with stakeholders to ensure timely delivery of project materials.
Maintain warehouse and laydown delivery schedules; issue daily/weekly updates.
Generate reports and update KPIs, LEMs, and material status documentation.
Collect and present warehousing KPI data to Manager and Client monthly.
Assist in preparation of monthly forecasts, material look-ahead, and invoicing scope.
Support department goals and identify process improvement opportunities.
Ensure adherence to operational procedures, safety, health, security, and quality policies.
Potential to perform other Material Management related tasks as needed.