Marking Specialist / Project Manager

CUBE 3 STUDIO LLC•Suttons Mills, MA

4d•$65,000 - $80,000•Hybrid

About The Position

CUBE 3 is seeking an experienced, proactive marketing professional to lead marketing initiatives and pursuit efforts across its offices in North Andover, Boston, Miami, Princeton, and San Diego. The Marketing Specialist / Project Manager owns marketing projects from concept through delivery, managing schedules, budgets, vendors, and contributors, and manages RFP/RFQ responses and qualifications packages that support business development. The role combines hands-on production of marketing work with directing the workflow required to deliver it. The position champions and maintains CUBE 3’s brand, manages marketing content and campaigns, oversees internal communications, and leads marketing project management and proposal development. Work includes coordinating with the Graphic Designer, marketing colleagues, internal project managers and subject-matter experts, senior management, vendors, and other contributors. The position reports progress, risks, and results to firm leadership. This is a full-time exempt position with a minimum expectation of 40 hours per week. The employee typically works from the North Andover, Massachusetts office Monday through Thursday, with the option to work remotely on Fridays. Standard office hours are 8:30 a.m. to 5:30 p.m., with schedule flexibility. The role may require more than 40 hours per week, as well as some weekend and off-site work.

Requirements

5–7 years of related experience in marketing and project management in a professional office setting; proposal or pursuit coordination experience is ideal.
Demonstrated experience managing projects or pursuits from kickoff through delivery, including schedules, budgets, and multiple contributors.
Post-secondary degree in marketing or communications, or equivalent experience.
Excellent written and verbal communication skills, including the ability to interact with senior leaders and departments across the firm.
Proven project management skills, including scoping, scheduling, budgeting, and managing multiple deadlines in parallel.
Strong organizational, strategic, analytical, and interpersonal skills.
Proficiency in Adobe InDesign, Illustrator, and Photoshop.
Experience creating and posting social media content.
Professional service orientation, effective time management, and cost consciousness.
Proactive, self-starting, and resourceful approach to solving problems.
Excellent people skills and an upbeat, enthusiastic attitude.
Keen attention to detail.
Proficiency with a Windows PC and Microsoft Office suite, including Outlook, Word, Excel, PowerPoint, and Teams.
Proficiency with Adobe Creative Suite, including InDesign, Photoshop, and Illustrator.
WordPress proficiency.
Valid, unrestricted driver’s license and a driving record acceptable to the firm’s liability insurance carrier; must be presented and maintained.

Nice To Haves

Experience in the Architecture/Engineering/Construction industry.
Experience with project management tools such as Microsoft Planner, Asana, or Smartsheet.
OpenAsset experience.

Responsibilities

Nurture, maintain, and execute shared alignment of CUBE 3’s brand.
Partner with the Graphic Designer to manage marketing collateral, brochures, booklets, interactive presentations, and templates from concept through production, setting priorities and production schedules.
Manage production of signage, environmental graphics, and brand alignment across offices.
Coordinate required assets, collateral, and stationery for the Marketing Team.
Manage firm publicity, including press releases, awards, submittals, publications, and newsletters.
Plan and manage professional photo shoots of completed projects, including scheduling, budgets, and vendor relationships.
Develop and manage social media content.
Own the advertising publication schedule and coordinate timely, usable submissions with publications and advertisers.
Manage marketing materials and communications for events, including booth graphics and other collateral, directing print vendors as necessary.
Manage the CUBE 3 website, including new project pages and updated graphics in collaboration with the Graphic Designer.
Work with internal Project Managers and subject-matter experts to develop case studies, white papers, and articles for the website, social media, and industry publications.
Organize photography for staff headshots and cultural events.
Oversee and maintain the firm’s intranet site and internal-facing communications.
Partner with the Senior Management Team and Culture Committee members to plan and deliver internal firm events and special projects.
Lead marketing initiatives such as campaigns, website updates, events, and photo shoots as managed projects with defined scopes, schedules, and budgets.
Direct day-to-day workflow across the Graphic Designer, Marketing Team, and outside vendors; set priorities and keep deliverables on track.
Manage vendor relationships, estimates, and production budgets for print, photography, and events.
Report progress, risks, and results to firm leadership.
Own end-to-end development of RFP/RFQ responses, including schedules, content development, production, and on-time delivery of proposals, qualifications packages, contracts, and other requirements.
Manage and maintain on-call company qualifications, tracking and organizing information and confirming follow-ups that support the Business Development Team.
Direct team members in producing complex long-format documents and interactive presentations.
Maintain the pursuit calendar and keep boilerplate, resumes, and project data current and ready to deploy.