Marketing Specialist II

Sub-Zero Group•Madison, WI

15d

About The Position

This role focuses on managing magazine distribution and circulation, acting as a key liaison between distributors, sales teams, and internal stakeholders. The specialist will maintain databases, coordinate shipments, handle customer communications, and support editorial and production processes to ensure smooth publication cycles and effective brand representation.

Requirements

Proficiency in maintaining distribution databases and mailing lists.
Experience in coordinating shipments and managing distributor relationships.
Strong communication skills for liaising with internal and external stakeholders.
Ability to track inventory and manage replenishment.
Experience in drafting professional communications.
Skills in tracking editorial content and project submissions.
Ability to assist with asset requests (photography, product information, PDFs, media kits).
Experience with invoice processing and tracking.
Organizational skills for managing forms, reminders, and file organization.
Familiarity with production timelines and vendor communication.

Nice To Haves

Experience with TLK brand voice.
Familiarity with custom magazine holders and promotional item coordination.

Responsibilities

Maintain magazine distribution databases, mailing lists, and shipment records.
Coordinate issue order commitments, quantity confirmations, shipment planning, and distributor follow-up.
Manage magazine requests and updates with distributors, showrooms, sales teams, and trade representatives.
Track inventory needs, reorder requests, and replenishment questions.
Serve as a day-to-day contact for distributor magazine orders, confirmations, questions, and follow-ups.
Communicate publication schedules, commitment deadlines, submission links, media kit updates, and promotional opportunities.
Support distributor recommendation programs and route editorial submissions.
Draft professional outreach to distributors, contributors, and external partners.
Track editorial recommendations, project submissions, and potential story leads.
Maintain content tracking documents, project databases, and editorial planning support materials.
Assist with requests for photography, product information, PDFs, media kit assets, and supporting materials.
Coordinate follow-up with internal stakeholders to ensure issue-related tasks progress.
Submit and track magazine-related invoices, line items, and supporting documentation.
Manage recurring forms, task reminders, file organization, and schedule support for the team.
Assist with contributor gifts, showroom materials, custom magazine holders, and promotional item coordination.
Support production timelines, vendor communication, and process documentation.