Marketing Specialist II

Sub-Zero Group, Inc.•Fitchburg, WI

16d

About The Position

The Marketing Specialist II role focuses on managing magazine distribution and circulation, handling distributor and customer communications, providing editorial coordination, and offering administrative and production support. This position is crucial for ensuring the smooth operation of magazine logistics, effective communication with external partners, and supporting the editorial and production teams.

Requirements

Proficiency in maintaining distribution databases, mailing lists, and shipment records.
Experience in coordinating order commitments, confirmations, shipment planning, and distributor follow-up.
Ability to work with distributors, showrooms, sales teams, and trade representatives.
Skill in tracking inventory needs and managing reorder requests.
Capability to maintain clear records of quantities, deadlines, contacts, and distribution status.
Experience serving as a day-to-day contact for external orders and inquiries.
Proficiency in communicating publication schedules, deadlines, and promotional opportunities.
Ability to support recommendation programs and route submissions.
Skill in drafting professional outreach communications.
Experience tracking editorial recommendations and project submissions.
Ability to maintain content tracking documents and project databases.
Experience assisting with requests for various production materials.
Capability to coordinate follow-up with internal stakeholders.
Experience submitting and tracking invoices and supporting documentation.
Ability to manage recurring forms, task reminders, file organization, and scheduling.
Experience assisting with promotional item coordination.
Skill in supporting production timelines, vendor communication, and process documentation.

Responsibilities

Maintain magazine distribution databases, mailing lists, and shipment records for each issue.
Coordinate issue order commitments, quantity confirmations, shipment planning, and distributor follow-up.
Work directly with distributors, showrooms, sales teams, and trade representatives to manage magazine requests and updates.
Track inventory needs, reorder requests, and replenishment questions across showrooms and internal locations.
Maintain clear records of quantities, deadlines, contacts, and distribution status to support accurate issue planning.
Serve as a day-to-day contact for distributor magazine orders, confirmations, questions, and follow-ups.
Communicate publication schedules, commitment deadlines, submission links, media kit updates, and promotional opportunities.
Support distributor recommendation programs and help route editorial submissions to the appropriate internal team members.
Draft professional outreach to distributors, contributors, and external partners that reflects the TLK brand voice.
Track editorial recommendations, project submissions, and potential story leads from distributors and trade partners.
Maintain content tracking documents, project databases, and editorial planning support materials.
Assist with requests for photography, product information, PDFs, media kit assets, and supporting materials during production cycles.
Coordinate follow-up with internal stakeholders to keep issue-related tasks moving forward.
Submit and track magazine-related invoices, line items, and supporting documentation as needed.
Manage recurring forms, task reminders, file organization, and schedule support for the TLK team.
Assist with contributor gifts, showroom materials, custom magazine holders, and promotional item coordination.
Support production timelines, vendor communication, and process documentation for repeatable workflows.