Marketing & Proposal Coordinator

JR Engineering•Centennial, CO

12d

About The Position

Since 1973, JR Engineering has successfully served a variety of clients throughout Colorado. Areas of service include land development, surveying, surface transportation, water resources, and structural engineering as well as construction services in each of our major disciplines. Our in-house staff of talented engineers, surveyors, and support personnel enables us to respond quickly to demanding assignments, project schedules, and changing project scopes. With an annual Net Revenue of $18.5 million in 2025, JR Engineering currently has 100 employees with plans to grow to 120 employees over the next 3-5 years. Job Summary: The Marketing & Proposal Coordinator is responsible for managing the full proposal lifecycle, ensuring high-quality, compliant, and strategically aligned submissions. This role supports business development and client managers by coordinating proposal content, maintaining branding standards, and assisting in broader marketing initiatives.

Requirements

Excellent written and verbal communication skills
Strong organizational skills and attention to detail
Ability to manage multiple deadlines in a fast-paced environment
Strong editing and document production capabilities
Understanding of proposal compliance requirements
Minimum of 3 years of related experience required
Knowledge and experience with the following software: Microsoft Office, Adobe InDesign
Knowledge and experience with AI tools for graphics/content such as ChatGPT or Adobe Firefly

Nice To Haves

Bachelor's degree in Marketing, Communications, Business, or related field preferred
Adobe Photoshop (optional)
Adobe Illustrator (optional)

Responsibilities

Manages the proposal process from receipt to submittal
Develops proposal schedules, outlines, and compliance matrices
Edits and refines content for clarity, consistency, and tone
Ensures compliance with RFP/RFQ instructions
Applies JR branding, graphics, and formatting
Coordinates resumes, project sheets, and firm information
Manages final production and submission (PDFs, portals, hard copies)
Advises Business Development and Client Managers on proposal structure and messaging
Maintains and updates proposal templates and marketing materials
Tracks proposal metrics (submittals, wins, hit rates)
Supports SOQs, brochures, presentations, and interviews
Assists with booths at conferences
Protects JR Engineering from non-compliant or rushed submissions
Performs other related duties as assigned