Marketing Proposal Coordinator

KPFF Consulting Engineers•Irvine, CA

22d•$33 - $40•Hybrid

About The Position

KPFF is seeking a Marketing Proposal Coordinator to join our marketing team. This role supports proposal and pursuit efforts and contributes to the development of marketing materials across the firm. The Marketing Proposal Coordinator works closely with Principals, clients, engineers, and internal teams to prepare proposals, coordinate deadlines, and produce client-facing deliverables. This position requires strong organization, attention to detail, and the ability to manage multiple assignments in a fast-paced, deadline-driven environment.

Requirements

3+ years of marketing experience (AEC or professional services preferred)
Associate’s degree in Marketing, Communications, or related field
Strong proficiency in Adobe InDesign
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote)
Experience with Microsoft Teams and SharePoint
General proficiency working in a PC/Windows-based environment
Strong written and verbal communication skills with a command of grammar and clarity
Ability to manage multiple deadlines daily in a fast-paced environment
Availability to work standard business hours (Monday through Friday)

Nice To Haves

Bachelor’s degree in Marketing, Communications, or related field
Experience with Unanet or similar CRM systems
Familiarity with Adobe Creative Cloud, including Photoshop and Illustrator
Experience with workload or task tracking systems

Responsibilities

Support the preparation of proposals, SOQs, and qualification packages.
Coordinate deadlines, submission requirements, and deliverables.
Collaborate with technical staff to gather and organize content.
Draft and edit proposal narratives, project descriptions, and team resumes.
Format and assemble documents using KPFF and client templates.
Produce polished, client-ready deliverables under deadline.
Communicate with clients and KPFF Principals to coordinate submission requirements and schedules.
Maintain and update staff resumes and project sheets in Unanet.
Ensure consistency, accuracy, and quality across all materials.
Work closely with marketing team members, KPFF Leadership, engineers and project managers, and other internal teams.
Support team efforts to meet deadlines and deliver high-quality work.

Benefits

7 paid holidays, and 2 floating holidays for you to use each year.
2 weeks of vacation annually, with competitive seniority-based accruals.
2 weeks of personal and sick time to care for yourself and your family members.
KPFF will contribute 3% of your base salary to your 401 (k) regardless of your contribution.
KPFF Paid Family Leave: Provides 60% of your base salary while on an approved leave for up to 6 weeks in a rolling 12-month period.
40-hour work schedule, Monday through Friday.
Medical insurance options to choose from, VSP Vision Insurance, and Delta Dental Insurance.
Semi-annual Bonuses.
Opportunities for educational events, relationship building, and fun!
All overtime hours are paid at a time-and-a-half hourly rate.