Marketing & Proposal Assistant

Citadel CPM • Pasadena, CA

1d • Onsite

About The Position

Citadel CPM is seeking a highly organized and motivated entry-level Marketing & Proposal Assistant to support proposal development, business development, marketing initiatives, CRM management, and content administration. This role plays a key part in maintaining proposal readiness, supporting pursuit activities, and helping strengthen the Citadel CPM brand throughout Southern California. The ideal candidate thrives in a collaborative environment and enjoys blending strategy, writing, design, and coordination to deliver compelling materials that help win new business.

Requirements

• At least 1 year of work experience in marketing, preferably within the AEC industry.
• Proficiency with Microsoft Office (Word, PowerPoint, Excel and Outlook).
• Ability to manage multiple deadlines in a fast-paced environment with exceptional attention to detail.
• Ability to handle sensitive information and maintain discretion is required.
• Excellent written and verbal communications skills are required.
• Excellent organizational skills are required.

Nice To Haves

• Deltek Vantagepoint, Deltek Vision, Cosential, PARC or CRM experience is a plus.
• Experience with Adobe InDesign and Adobe Creative Suite preferred.
• Some experience with AI & automation is desirable.

Responsibilities

• Support the maintenance of resumes, project sheets, boilerplate content, forms, and proposal templates.
• Assist with Deltek Vantagepoint CRM data entry, opportunity tracking, pipeline reports, and pursuit documentation.
• Support prequalification and RFQ/RFP pursuits including scheduling, document assembly, compliance reviews, proofreading, formatting, printing, and electronic submissions.
• Coordinate proposal reviews, interview preparation materials, and presentation logistics.
• Support website updates, social media posts, newsletter content, project highlights, and award submissions.
• Maintain organized digital filing systems, SharePoint resources, and marketing archives.
• Assist with data collection, market research, competitor tracking, and client intelligence gathering.
• Collaborate with project managers and technical staff to collect project information and marketing content.

Benefits

• Medical Insurance
• Vision Insurance
• Dental Insurance
• 401K
• Life and Long-Term Disability Insurances
• Paid Time Off (PTO) for personal time, sick days, and holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level