Marketing & Proposal Administrator

Iconic Power Systems Inc.•Calgary, AB

11d

About The Position

This position provides marketing and proposal support skills to the Marketing & Proposal department, and the organization. The Marketing & Proposal Administrator will be a brand and marketing champion working with our BD & Proposal team, subject matter experts and stakeholders to prepare well-thought-out proposal and marketing communications.

Requirements

1+ years’ of proposal development experience
Professional business acumen with excellent communication skills.
Strong proficiency in English
Strong attention to detail, accuracy, and the highest quality of written and verbal communication skills.
Proficient computer skills including Microsoft Office, Adobe Professional, InDesign, etc.
Keen sense and strength in all social media platforms and comprehensive computer literacy.
Highly organized with the ability to meet tight deadlines and adapt to changing needs.
Self-motivated with the ability to work independently with minimal supervision, and as a team.

Nice To Haves

Post-secondary education in Marketing, Business Administration, or related field is desirable.
An Association of Proposal Management Professionals (APMP) designation or demonstration of working towards the same is an asset.
High voltage industry experience is an asset.
Experience in marketing and/or developing & building proposals in Construction/Engineering industry is an asset.
Presentation, graphic design, and creative skills an asset.

Responsibilities

Support the preparation and submission of proposals, RFIs, RFQs, EOIs, pre-qualifications, and other business development documents.
Coordinate the collection and organization of information required from internal stakeholders to support proposal and marketing activities.
Assist Proposal Specialists and the Manager, Business Development, Marketing & Proposals with proposal tracking, scheduling, document management, and submission activities.
Ensure proposal and marketing documents are properly formatted, branded, and organized in accordance with company standards and templates.
Maintain accurate and up-to-date proposal library content, resumes, project descriptions, reference materials, and marketing assets.
Support the production and timely delivery of proposal submissions through electronic procurement platforms and client portals.
Assist with marketing initiatives, including social media coordination, website updates, content management, graphic design coordination, internal communications, event support, and promotional materials.
Help maintain CRM records, opportunity tracking systems, and business development databases to support reporting and information management.
Contribute to continuous improvement efforts by identifying opportunities to enhance proposal, marketing, and document management processes.
Assist with content creation for LinkedIn, website updates, newsletters, and internal communications.
Support the collection and tracking of project photos, client testimonials, and project highlights for marketing use.
Maintain brand asset libraries and ensure consistent application of corporate branding.