Marketing & Proposal / Administrative Coordinator

Barr Engineering, Incorporated•Columbus, OH

just now•Onsite

About The Position

National Engineering & Architectural Services, Inc. (NEAS) is seeking an organized, detail-oriented professional to join our Columbus office in a Marketing & Proposal / Administrative Coordinator role. NEAS is a growing engineering services firm providing surveying, geotechnical engineering, materials testing, and inspection services to engineering and architectural clients throughout Ohio and beyond. We are looking for someone who can help keep the many administrative, proposal, qualification, and marketing activities of the firm organized and moving forward. This position is an excellent opportunity for someone who enjoys working with people, managing details, writing and editing, and coordinating multiple projects and deadlines.

Requirements

Highly organized, dependable self-starter who takes ownership of assignments and follows them through to completion.
Excellent attention to detail and organizational skills.
Strong written and verbal communication skills.
The ability to manage multiple projects and deadlines simultaneously.
The ability to work independently while knowing when to ask questions or seek assistance.
Strong follow-through and the ability to obtain information from busy professionals.
Professional demeanor and the ability to interact effectively with employees, clients, and business partners.
Good judgment and discretion when handling confidential or sensitive information.
Strong computer skills and proficiency with Microsoft Word, Excel, and PowerPoint.
The ability to learn new software and systems quickly.

Nice To Haves

Experience with engineering, architectural, construction, surveying, or other professional services firms is preferred, but not required.
Experience preparing proposals, statements of qualifications, or marketing materials is a strong plus.
Familiarity with ODOT prequalifications or similar public-sector qualification processes is also desirable.
Experience with Ajera or other professional-services management software is a plus, but not required.

Responsibilities

Coordinate and prepare responses to Requests for Qualifications (RFQs), Requests for Proposals (RFPs), and other solicitations.
Assemble proposal materials, including resumes, project descriptions, staff qualifications, organizational charts, and other supporting information.
Work with project managers and senior staff to gather and organize information needed for proposals.
Maintain proposal templates, boilerplate information, resumes, project descriptions, and other marketing resources.
Assist with preparation of presentations, brochures, statements of qualifications, and other marketing materials.
Coordinate NEAS participation in conferences, trade shows, and industry events, including the annual Transportation Expo.
Maintain and organize company marketing information and files.
Coordinate and maintain NEAS firm prequalifications with ODOT and other public and private entities.
Track expiration dates and renewal requirements for firm prequalifications, registrations, and certifications.
Coordinate collection of information and documentation from employees and project managers for renewals and submissions.
Maintain organized electronic records and tracking systems to ensure requirements are met on time.
Provide professional front-office support, including answering phones, receiving visitors, and receiving, opening, and distributing mail and packages.
Coordinate overnight travel arrangements for field personnel.
Assist with general office administration and special projects as needed.
Help maintain office supplies, equipment, and other administrative needs.
Provide administrative support to company leadership and staff as appropriate.