Marketing Proposal Coordinator

Olsson•Overland Park, KS

2d•Hybrid

About The Position

This role involves working with content, organizing complex ideas, and shaping information to be clear, persuasive, and easy to navigate. The Marketing Coordinator will support marketing efforts across Technology, Energy, and Industrial markets, translating technical knowledge into proposal and qualification materials that meet client expectations and firm standards. The position is part of a collaborative marketing team that values shared ownership, clear communication, and mutual support as priorities change. The role requires using client intelligence and pursuit context to shape messaging and positioning, ensuring content is relevant, intentional, and aligned with pursuit goals. Responsibilities include supporting proposal and statement of qualifications (SOQ) development, interview preparation, client events and conferences, and award submissions. The coordinator will work closely with technical staff and marketers to develop, refine, and apply content that supports pursuit goals and reflects Olsson’s brand voice.

Requirements

Strong interest in developing, refining, and applying content with purpose.
Ability to connect writing, design, and brand voice to proposal and firm goals.
Ownership and management of materials from early drafts through final production.
Willingness to share responsibility for team deliverables and support colleagues as priorities shift.
Commitment to continuous learning, including adopting new tools and processes and contributing ideas.
Clear and proactive communication.
Contribution to a high-performing, professional, solution-oriented team environment built on trust, communication, and follow-through.
Dependable, engaged, and ready to contribute.
Strong communication skills
Ability to contribute and work well on a team
Strong writing and editing skills, with attention to structure, clarity, and tone.
Understanding of how content supports proposal strategy.
Comfort working as part of a team with shared goals and deadlines.
Bachelor’s degree in marketing, communications, journalism, English, business, or a related field.
At least three years of architecture, engineering, and/or construction or related industry experience in a content-driven or marketing environment.
Proficiency in Microsoft Office Suite and Adobe InDesign.
Knowledge of AP style and strong attention to detail.
Strong time management skills and ability to work independently while collaborating with others.

Responsibilities

Develop marketing content for SOQs, proposals, interview presentations, and award submissions, following firm standards and brand guidelines.
Organize technical content into clear, well-structured narratives that support pursuit strategy and evaluator priorities.
Develop high-quality proposals within branded InDesign templates, maintaining layout consistency, visual hierarchy, and brand voice.
Plan, communicate, and track pursuit tasks, coordinating contributors and managing deadlines.
Conduct quality and compliance reviews and edit proposal content for accuracy, clarity, tone, and consistency.
Gather and apply client intelligence to support messaging and positioning.
Collaborate with marketing team members, technical staff, and graphic design resources across offices to produce cohesive materials.
Lead and/or support conference and event needs, as required.