Marketing Project Coordinator
About The Position
The Marketing Project Coordinator supports Project Manager (all brands & AHD) in the planning, coordination, and execution of seasonal marketing initiatives. This role plays a key part in keeping production calendars, catalogs, advertising, and press loan activity organized and on track. The Marketing Project Coordinator assists with day-to-day scheduling, communication, and workflow management to help ensure projects are delivered on time, on budget, and aligned with brand standards. In addition, this role manages press loans and coordinates advertising assets in partnership with PR, Creative, and Graphics teams. Thrives in a fast-paced, collaborative environment while supporting an in-person/on-site work culture and upholding company values of Ownership, Collaboration and Respect.
Requirements
- 1–2 years of project or production management experience in marketing team environment
- Proficiency in Microsoft Office and project management tools (Monday.com preferred)
- Highly organized, detail-oriented, and able to manage multiple deadlines in a fast-paced environment
- Strong written, verbal, and cross-functional communication skills
- Comfortable working with cross-functional teams and external partners
- Willingness to learn and grow within a collaborative team environment
Responsibilities
- Support Project Managers with project planning, scheduling, and tracking across seasonal launches
- Maintain production calendars, timelines, task lists, and status updates for marketing initiatives
- Coordinate cross-functionally with Product Development, Production, Marketing, Creative, PR, and Sales teams
- Maintain brand data, ensuring accuracy and timely communication across teams
- Support end-to-end timelines for catalogs, lookbooks, in-studio photoshoots, tradeshow materials, and related marketing assets
- Coordinate with Product Development, Production, Marketing, Creative, Visuals, PR, and Sales teams
- Attend photoshoots on-site to support areas where needed
- Communicate project updates, deadlines, and requests between internal teams and external partners as directed
- Provide general administrative and operational support to the Marketing team as needed
- Assist with the development and production of seasonal catalogs, lookbooks, and printed marketing materials
- Help manage content flow, including product selection, copy, imagery, layouts, page counts, and approvals
- Coordinate with Product Development and Production to gather accurate product details, pricing, finishes, and availability
- Support proofing, revisions, and final approvals to ensure accuracy, consistency, and brand alignment
- Review image callouts in collaboration with Asset Management, flagging discrepancies or additional retouching needs
- Manage press loan requests in coordination with the PR team, including tracking, fulfillment, returns, and reporting
- Coordinate advertising schedules, deliverables, and deadlines with publications and internal stakeholders
- Work closely with the Creative and Graphics teams to develop, review, and deliver ad artwork
- Ensure advertising assets meet brand standards and publication specifications
- Maintain organized records of press loans and advertising placements
Benefits
- Training and career development opportunities
- High-paced and collaborative work environment
- Eligible for up to a 6% employer 401(k) contribution following six months of employment
- Paid time off away from work, including scheduled company holidays
- Competitive benefits and incentivizing programs
- Team building company sponsored events
- Employee discount and bi-annual sample sale
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
