Marketing Project Coordinator

Lincoln Center Theater•New York, NY

1d•$60,000 - $65,000•Onsite

About The Position

Lincoln Center Theater's Marketing Department is responsible for bringing audiences to our productions while advancing the institution's mission through thoughtful strategy, creative storytelling, and cross-departmental collaboration. The Marketing Project Coordinator serves as the organizational hub of the department, ensuring projects move efficiently from concept to completion while supporting the day-to-day operations that keep a fast-paced marketing team running smoothly. The ideal candidate is highly organized, proactive, and thrives on bringing order to complex projects. They are an exceptional communicator who enjoys collaborating across departments, managing multiple priorities, anticipating needs before they arise, and helping others stay on track. This role combines project management, departmental coordination, and executive support, making it an ideal opportunity for someone looking to build a career in arts marketing. This role reports to the Director of Marketing, with an oversight by the Chief Marketing Officer.

Requirements

Bachelor's degree or equivalent professional experience.
1–3 years of experience in marketing, project coordination, administration, communications, arts management, or related field preferred.
Outstanding organizational and project management skills with exceptional attention to detail.
Ability to manage multiple projects simultaneously while maintaining accuracy, meeting deadlines, and adapting to changing priorities.
Excellent written, verbal, and interpersonal communication skills with a collaborative and customer-service-oriented approach.
Demonstrated ability to anticipate needs, solve problems proactively, and follow projects through completion.
Experience coordinating meetings, managing calendars, and supporting senior leadership is preferred.
Proficiency in Microsoft Office Suite, Google Workspace, and project management platforms such as Asana, Monday.com, Airtable, or similar tools is a plus.
Experience working with CRM, ticketing, or marketing platforms is helpful but not required.
Interest in digital marketing, social media, and community engagement is a plus.
A strong interest in theater and performing arts is highly desirable.
In addition, this role will handle additional duties as assigned and required. This position requires excellent interpersonal communication, sound judgment, discretion, and a willingness to jump in wherever needed. A nimble energy, solution-oriented mindset, and an enthusiastic, joyful drive to work positively with others are essential.

Nice To Haves

Proficiency in Microsoft Office Suite, Google Workspace, and project management platforms such as Asana, Monday.com, Airtable, or similar tools is a plus.
Experience working with CRM, ticketing, or marketing platforms is helpful but not required.
Interest in digital marketing, social media, and community engagement is a plus.
A strong interest in theater and performing arts is highly desirable.

Responsibilities

Serve as the primary project coordinator for the Marketing Department, tracking timelines, managing approvals, and ensuring projects move efficiently through all stages of development.
Coordinate communication and workflow across Marketing, Press, Development, Artistic, Ticketing, General Management, Production, and external partners to ensure deadlines are met and information is shared effectively.
Schedule and coordinate department meetings, project check-ins, and cross-functional planning sessions, preparing agendas and tracking follow-up items as needed.
Coordinate logistics for marketing events, community engagement initiatives, press events, and special institutional activations in partnership with other departments.
Prepare and distribute daily ticket sales reports and other recurring marketing updates to senior leadership.
Coordinate with Ticketing and other internal departments to ensure ticket inventory, promotional offers, and marketing initiatives are aligned and communicated effectively.
Manage required industry and union postings, notices, and related administrative processes.
Maintain project documentation, timelines, meeting notes, and internal marketing calendars to ensure clear communication across the department.
Facilitate invoice processing, in coordination with Director of Marketing, to ensure actualization and precision in budgets.
Provide support for community engagement and social media initiatives as needed, assisting with logistics, content coordination, and audience interaction.
Identify opportunities to improve departmental workflows and implement systems that increase efficiency and communication.
Provide administrative and organizational support to the Chief Marketing Officer, including calendar management, meeting coordination, expense tracking, and other day-to-day operational needs.
In addition, this role will handle additional duties as assigned and required. This position works closely with all members of the Marketing Department and collaborates extensively across the organization. A nimble energy, solution-oriented mindset, and enthusiastic drive to work positively in a fast-paced environment are essential.