Marketing & Office Coordinator

Commercial Industrial Properties•Austin, TX

6d•Onsite

About The Position

Commercial Industrial Properties (CIP) is seeking a Marketing & Office Coordinator to join our team. The Marketing & Office Coordinator is a dual-function role that serves as the operational backbone of the office while taking an active and growing role in marketing execution. This person ensures the day-to-day office environment runs smoothly — managing files, communications, vendor coordination, and administrative workflows — while dedicating a meaningful portion of their time to supporting marketing campaigns, producing collateral, maintaining the company's digital presence, and helping bring listings and brand initiatives to market. This position is an in-office position. Our office is conveniently located between the Arboretum and the Domain. Why CIP? We believe our people are our greatest asset. That's why we invest in cutting-edge technology, foster strong mentorship and teamwork, and provide the resources needed to help our employees succeed. As Austin continues to grow and evolve, so do we. Joining CIP means becoming part of a company that is actively shaping the future of commercial real estate in Central Texas while empowering its team members to build rewarding, long-term careers. If you're ambitious, client-focused, and passionate about the commercial real estate industry, you'll find exceptional opportunities to thrive with us.

Requirements

Associate's or Bachelor's degree in Marketing, Communications, Business, or a related field preferred; equivalent experience considered
1+ years of experience in an administrative and marketing role
Adobe Creative Suite: InDesign, Photoshop, Illustrator (proficiency required)
Microsoft Office: Word, Excel, PowerPoint, Outlook
CRM systems (APTO, Salesforce, or similar)
Email marketing platforms (Mailchimp, Constant Contact, or similar)
Social media management tools (Hootsuite, Buffer, or native platforms)
Basic web content management (WordPress or similar)
Strong written and verbal communication skills with an eye for detail
Self-starter with the ability to manage multiple priorities under deadline
Creative mindset with a genuine interest in growing into a full marketing role
Professional demeanor and client-service orientation
Reliable, organized, and collaborative team player
Maintain confidentiality regarding client information, deal activity, personnel matters, and company records.

Nice To Haves

Prior exposure to commercial real estate is a plus but not required
ArcGIS (mapping) experience a plus

Responsibilities

Design and produce property flyers, signage, listing packages, and market analysis presentations including creating and updating maps for marketing materials
Maintain branded templates for listing materials, email headers, and social posts
Coordinate production of branded merchandise and client-facing event materials
Plan and execute email campaigns promoting listings and company news
Manage and segment the email contact database; maintain list hygiene
Track campaign performance metrics (open rates, clicks, conversions) and report results to leadership
Develop and schedule content for social media
Monitor social media comments and messages; engage professionally with followers
Support growth of brand awareness and lead generation through consistent posting cadence
Perform routine content updates to the company website (listings, team bios, news)
Monitor website analytics (Google Analytics or similar) and flag performance opportunities
Draft press releases and social announcements for company milestones and recognitions
Prepare listing launch materials
Coordinate listing updates across website, CREXI/LoopNet/CoStar/other platforms
Track listing status, flyer revisions, signage, and marketing deadlines
Assist with pitch packages, broker opinion of value packages, tour books, and market surveys
Help maintain property photo libraries, logos, maps, broker headshots, and brand assets
Proofread marketing materials for spelling, grammar, branding, broker contact info, property details, and legal disclaimers
Ensure all public-facing materials are accurate before publication
Maintain brand consistency across flyers, website, email campaigns, signage, and social media
Answer and route incoming calls; greet visitors and manage front-desk inquiries
Maintain electronic and physical filing systems; manage document records and correspondence
Operate and troubleshoot office equipment (copiers, scanners, phone systems)
Manage office supply inventory and vendor coordination
Coordinate client gift programs and other relationship-maintenance activities
Support agents with documentation preparation and mailouts
CRM maintenance and updates
Distribute incoming mail and route outgoing correspondence
Updating/editing properties to listing websites
Manage sign install and removal with sign company
Point of contact for property management company
Organize company events
Manage users on Office 365 and phone system
Other duties as assigned