Marketing Manager/Special Projects Administrator

Indianapolis • Carmel, IN

7d

About The Position

The Woodhouse Day Spa is seeking a highly organized, creative, and detail-oriented Marketing Manager / Special Projects Administrator to support our growing multi-location spa business. This role is ideal for someone who is both strategic and hands-on — a professional who can manage marketing initiatives while also driving important projects, coordinating details, and helping leadership bring ideas to life. This position plays a key role in supporting brand consistency, marketing execution, and special projects that enhance both the guest experience and overall business operations. The Marketing Manager / Special Projects Administrator will support a variety of initiatives across marketing, promotions, events, communication, and administrative project coordination. This person will work closely with leadership to help execute campaigns, maintain brand standards, organize projects, and keep priorities moving forward in a polished and professional way. We are looking for someone who is proactive, creative, organized, and able to balance multiple priorities in a fast-paced environment.

Requirements

• Experience in marketing, project coordination, executive support, or administrative management
• Strong organizational and time management skills
• Excellent written and verbal communication
• Strong attention to detail and follow-through
• Ability to manage multiple projects at once with professionalism and urgency
• Creative mindset with strong execution skills
• Comfortable working independently while also collaborating with leadership and teams
• Proficiency in Microsoft Office, Google Workspace, Canva, and marketing platforms preferred
• BA Degree + 2 years of experience
• Data Analysis required
• PPC experience a must
• Professional and polished
• Resourceful and solutions-oriented
• Creative but highly organized
• Calm under pressure
• Strong sense of ownership and accountability
• Able to manage both big-picture strategy and day-to-day details

Nice To Haves

• Experience in hospitality, wellness, beauty, luxury retail, or service-based businesses is a plus
• Hospitality, spa, wellness, beauty, or luxury brand experience is a plus

Responsibilities

• Coordinate and execute marketing campaigns, promotions, and seasonal initiatives
• Assist with email marketing, social media coordination, digital content, and in-spa promotional materials
• Help maintain consistent brand standards across all locations and marketing touchpoints
• Coordinate with outside marketing partners, vendors, and internal teams
• Track marketing calendars, campaign deadlines, and deliverables
• Assist with event planning, community partnerships, and local marketing efforts
• Help gather and organize marketing performance data and results
• Support leadership with special projects, new initiatives, and business priorities
• Manage timelines, follow-up, communication, and execution details for assigned projects
• Help create presentations, internal communication documents, guides, and administrative materials
• Organize information, track next steps, and ensure projects move forward efficiently
• Assist with cross-department coordination involving operations, guest experience, hiring, training, and brand initiatives
• Provide strong administrative support on key company initiatives

Benefits

• 401(k)
• Employee discounts
• Paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level