Marketing Events Coordinator

Mythics, LLC • Virginia Beach, VA

1d • Hybrid

About The Position

The Marketing Events Coordinator supports the planning, execution, and optimization of high-impact marketing events, including tradeshows, webinars, field events, customer receptions, and internal corporate events. This role works closely with the Manager, Marketing Events, Brand Marketing Managers, and the Content team to deliver seamless event experiences that drive engagement, generate leads, and support revenue goals. The Event Coordinator is responsible for executing event logistics, coordinating promotional efforts, managing attendee communication workflows, and supporting post-event reporting and analytics. This work also includes developing project plans, maintaining inventory of event materials and giveaways, and monitoring/reconciling marketing budget items.

Requirements

• Bachelor’s degree in Marketing, Business, Communications, or Hospitality Management.
• 1-2 years of professional experience in a marketing or event coordination role.
• Some experience supporting B2B events, webinars, or tradeshows, preferably in tech or public sector markets.
• Work experience managing budgets, vendors, and marketing platforms.
• Strong organizational and time management skills with the ability to juggle multiple projects simultaneously.
• High attention to detail and quality control across all touchpoints.
• Excellent written and verbal communication skills.
• Proficiency with marketing tools and platforms such as: Salesforce or CRM platforms, Event tools such as Blackthorn, Cvent, Splash, Zoom, etc., Adobe Creative Suite, Canva, WordPress, and Microsoft Office.
• Data-driven mindset with the ability to track and report on event metrics.
• Collaborative, team-oriented attitude with a willingness to learn and grow.
• Customer service orientation.

Responsibilities

• Coordinate the logistics of all marketing events, including but not limited to venue sourcing, registration setup, catering, signage, promotional items, and shipping.
• Support end-to-end execution of physical and virtual events in collaboration with the Manager, Marketing Events and broader marketing team.
• Create and maintain detailed event project plans and task trackers to ensure timely and accurate execution.
• Maintain an inventory of event materials, collateral, giveaways, and equipment.
• Assist in coordinating OEM- and partner-sponsored events, ensuring alignment with MDF requirements and co-branding guidelines.
• Draft and manage attendee communications, including invitations, reminders, confirmations, and post-event thank-you emails.
• Coordinate the design, approval, and distribution of event promotions via email, social media, and partner channels.
• Collaborate with the content team to ensure consistent messaging and branding across all channels.
• Manage registration pages and ensure attendee lists are accurate and up to date.
• Assist with lead scanning, data capture, and CRM uploads during and after events.
• Partner with marketing and sales teams to ensure accurate post-event lead follow-up and campaign tracking.
• Support the creation of post-event surveys and engagement reports.
• Collect and organize event performance data including attendance, engagement, cost metrics, and lead generation.
• Support the Manager, Marketing Events with post-event analysis and executive summaries.
• Monitor and reconcile event-related expenses against budget.
• Keep up to date with industry specific trends and market intelligence.
• Perform all other duties, as assigned.

Benefits

• Comprehensive Health, Dental, and Vision plans
• Premier 401k retirement plan with corporate matching and a 529 college saving plan
• Tax-advantaged Health Savings Account and Dependent Care Flexible Spending Account options
• Legal Resources
• Generous work/life balance opportunities supported by a PTO bank, paid holidays, leave programs and additional flex time off
• Employee referral program
• Employee recognition, gift and reward program
• Tuition reimbursement for continuing education
• Remote or hybrid work options
• Engaging company events such as team building activities, annual awards and kick-off parties
• Health and wellness-focused activities
• Relaxation Spaces
• In-office gourmet coffee, tea, fresh fruit and healthy snacks
• Corporate GREEN approach – tracking energy consumption for reduction and purchasing only environmentally friendly products for our offices

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level