Marketing Events Coordinator - 1053

Lightcast • Moscow, ID

2d

About The Position

The Marketing Coordinator – Events supports the planning and execution of conferences, trade shows, and sponsored events. This role is responsible for coordinating event logistics, managing timelines, supporting internal communications, and ensuring event materials and shipments are delivered accurately and on time. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple projects in a fast-paced environment while working independently and collaboratively across teams.

Requirements

• 0–2 years of experience in event coordination, marketing, project coordination, administrative support, or a related role.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple projects, priorities, and deadlines simultaneously.
• Excellent written and verbal communication skills.
• Proficiency with Google Workspace (Docs, Sheets, Slides) and other collaboration tools.
• Comfortable learning new systems, tools, and processes quickly.
• Self-motivated with strong time management and follow-through skills.

Nice To Haves

• Experience supporting conferences, trade shows, corporate events, or marketing programs is a plus.

Responsibilities

• Support planning and execution of conferences, trade shows, and sponsored events.
• Coordinate with event organizers to gather requirements, deadlines, and logistical details.
• Provide event organizers with requested materials, including company information, logos, and shipping details.
• Assist with booth planning and event preparation activities.
• Track event milestones and ensure deadlines are met.
• Communicate event details, timelines, and expectations to internal attendees and stakeholders.
• Manage internal event communications, including reminders and event preparation materials.
• Maintain event trackers, project plans, timelines, and related documentation.
• Support cross-functional coordination to ensure event readiness and successful execution.
• Coordinate shipment of booth materials, promotional items, and event supplies.
• Track shipments and confirm timely delivery to event locations.
• Maintain accurate records of event materials and inventory.
• Assist with post-event follow-up activities, reporting, and feedback collection.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree