Marketing & Events Coordinator

Quvia•Miramar, FL

9d•Hybrid

About The Position

Quvia is hiring a Marketing & Events Coordinator to support execution across marketing, communications, and events. This role works closely across functions to coordinate programs, manage logistics, and keep initiatives on track across multiple workstreams. The coordinator will play a central role in the day-to-day execution that keeps marketing programs moving. This includes supporting marketing and communications initiatives, and managing the details behind events, speaking engagements, and industry programs. The role offers meaningful responsibility early and the opportunity to take on broader ownership as the company grows.

Requirements

2+ years of experience in marketing, communications, events, or program coordination (B2B or technology environment preferred)
Comfortable working on marketing for technical products and learning unfamiliar concepts through collaboration with internal teams
Experience supporting event logistics for tradeshows, webinars, or customer-facing programs (vendors, timelines, shipping, travel or on-site support)
Experience managing trackers, timelines or project coordination tools to keep programs, events or campaigns organized and on schedule
Strong organizational skills and attention to detail with the ability to manage multiple workstreams at once
Clear communicator who can coordinate across teams, follow up on open items and stay on top of deadlines
Ability to create and update presentation materials (slides), along with one-pagers, handouts and internal documentation with clear formatting
Willingness to learn and work within marketing tools and systems (CRM, shared drives, asset libraries, event platforms)
Organized and dependable with a strong follow-through mindset in a fast-moving environment
Willing to travel occasionally for events and on-site support as needed

Responsibilities

Support marketing and communications initiatives across multiple programs and channels
Create, update, and manage marketing collateral including presentations, handouts, case studies, and internal materials
Ensure marketing materials are accurate, current, and aligned with brand guidelines
Support internal communications and prep for company all-hands meetings, including managing timelines, internal coordination, and materials
Maintain marketing systems including CRM, digital asset libraries, and shared documentation
Support performance tracking and reporting across campaigns and initiatives
Improve repeatable processes and templates that keep marketing programs running smoothly
Plan and execute logistics for industry events and tradeshows, company events, and webinars
Maintain trackers for events, sponsorships, registrations, and key deadlines
Coordinate with vendors, partners, and internal teams on event requirements and timelines
Manage venue research, travel coordination, shipping, and on-site logistics
Support development of event-related promotional materials and campaigns
Manage event inventory including booth assets, signage, and promotional materials
Track registrations, attendance, and engagement and share post-event reporting and learnings
Partner with sales to capture post-event feedback and outcomes and connect event activity to pipeline
Track speaking opportunities and award submission deadlines
Prepare and submit speaker proposals and award applications
Coordinate with internal teams to collect required materials and approvals
Track outcomes and maintain records to support future planning