Marketing Data Entry & Content Coordination Specialist

WSP•Denver, CO

14h•Hybrid

About The Position

WSP USA is seeking a Data Entry & Content Coordination Specialist to support its Marketing Data & Information function within the Strategic Growth Team. This role is crucial for ensuring the accuracy, quality, and usability of marketing and knowledge assets, such as project descriptions, resumes, and related content, used in proposals, qualifications, and internal knowledge-sharing platforms. The position combines data entry, editing, quality control, and coordination, making it suitable for a detail-oriented individual comfortable with databases and confident in editing written content. The content involved includes, but is not limited to, project descriptions and resumes. The ideal candidate will be a strong writer and editor with a keen eye for detail, the ability to navigate a large database, and effective communication skills. This role fosters collaboration among marketing, business development, and knowledge management teams and directly contributes to the quality and consistency of WSP’s marketing materials. While experience in the A/E/C or professional services industries is beneficial, the primary requirement is a collaborative, can-do attitude with a talent for editing and writing.

Requirements

High school diploma with 7+ years previous experience creating and editing content, and reporting data in a database environment.
Strong organizational and coordination skills.
Excellent verbal and written communication skills.
Strict attention to detail and problem-solving skills.
Proficient with Microsoft Office.
Ability to manage and prioritize workload.
Must be authorized to work in the United States.

Nice To Haves

Bachelor's degree in Marketing, Business or closely related discipline with 1-3 years of experience.
Some experience in the A/E/C or professional services industries.

Responsibilities

Review, edit, and format project descriptions, resumes, and marketing content for clarity, consistency, grammar, and branding compliance.
Enter, update, and maintain project, people, and content records within WSP’s marketing and knowledge management databases.
Organize and track content for entry, ensuring completeness, consistency, and adherence to established standards.
Upload and manage supporting materials such as headshots and project documentation.
Perform routine QA/QC checks on database entries to ensure accuracy, relevance, and usability.
Ensure content aligns with internal guidelines and proposal-readiness standards.
Coordinate with marketing, business development, and subject matter experts to gather, clarify, and update content.
Support content review cycles by tracking updates, incorporating revisions, and flagging gaps or inconsistencies.
Assist with basic reporting on data completeness, content quality, and update status to support continuous improvement.