Marketing Coordinator - Nashville, TN

Military Spouse Corporate Career Network•Nashville, TN

11d•Onsite

About The Position

Hensel Phelps is seeking a detail-oriented and proactive Marketing Coordinator to join the Project Development team. This individual will play a vital role in supporting a wide range of marketing functions, primarily through the preparation of proposals, qualifications, award submittals, and presentation materials. Additional responsibilities include contributing to social media content, assisting with project milestone coordination and jobsite visits, and supporting community volunteer efforts. This position also offers opportunities to develop creative content while maintaining alignment with the company’s brand and messaging standards. The ideal candidate will demonstrate initiative, sound judgment, and discretion while operating in a fast-paced environment. The role requires strong organizational capabilities, the ability to manage multiple priorities under tight deadlines, and a commitment to collaborative success. This position offers the opportunity to grow professionally within a high-performing marketing team and contribute meaningfully to Hensel Phelps’ continued success in the Mid South region. Flexibility in working hours may be necessary during critical proposal and event timelines.

Requirements

Bachelor’s degree in marketing, public relations, communications or related field
1-3 years of marketing experience, preferably in the A/E/C industry
Must be proficient in Microsoft Office suite software (Word, Excel, PowerPoint, etc.)
Must be proficient in Adobe Creative Suite (InDesign, PhotoShop)
Experience with CRM systems
Advanced writing, editing, and proofreading skills
Strong ability to multi-task and pay close attention to details
Self-motivated with a collaborative mindset and the ability to work independently, within teams, and across departments
Ability to develop and foster professional relationships

Responsibilities

Assist with responses to Requests for Qualifications (RFQs) and Requests for Proposals (RFPs), including presentations and interviews, collaborating with senior staff to write, edit, verify, design, and format technical and non-technical content for proposals and marketing materials.
Create marketing materials including informational documents, displays, and brochures that contribute to the overall strategic communications planning and implementation.
Ensure proposals and marketing deliverables clearly communicate the overall theme, accurately reflect technical scope and team qualifications, meet RFP requirements, and are timely, high-quality, and visually compelling through thorough quality control reviews.
Help maintain project and employee data, including photography, by regularly updating company-wide databases, which may include visiting jobsites to collect and upload accurate, up-to-date information.
Generate reports and effectively manage information within internal systems to support project and marketing efforts.
Collaborate with office leadership and project teams on internal initiatives such as presentations, tradeshows and special events.
Keep the Project Development team informed on key project milestones and public relations activities, providing background and facilitating approval processes.
Coordinate and write industry award submittits.
Engage with local industry groups and nonprofit organizations as an active member, contributing to community and professional development.

Benefits

company-paid medical insurance
life insurance
accidental death & dismemberment
long-term disability
401(K) retirement plan
health savings account (HSA) (except in Hawaii)
employee assistance program (EAP)
vision and dental insurance (employee-paid enrollment)
paid time off beginning upon hire
annual bonus plan (subject to company and employee performance)
company cell phone or cell phone allowance
vehicle or vehicle allowance
cost of living adjustment (COLA) may also be included (subject to periodic review and adjustment)