Marketing Coordinator - Nashville, TN

VetJobs • Nashville, TN

21h • Onsite

About The Position

Hensel Phelps is seeking a detail-oriented and proactive Marketing Coordinator to join the Project Development Team. This individual will play a vital role in supporting a wide range of marketing functions, primarily through the preparation of proposals, qualifications, award submittals, and presentation materials. Additional responsibilities include contributing to social media content, assisting with project milestone coordination and jobsite visits, and supporting community volunteer efforts. This position also offers opportunities to develop creative content while maintaining alignment with the company’s brand and messaging standards. The ideal candidate will demonstrate initiative, sound judgment, and discretion while operating in a fast-paced environment. The role requires strong organizational capabilities, the ability to manage multiple priorities under tight deadlines, and a commitment to collaborative success. This position offers the opportunity to grow professionally within a high-performing marketing team and contribute meaningfully to Hensel Phelps’ continued success in the Mid South Region. Flexibility in working hours may be necessary during critical proposal and event timelines.

Requirements

• Bachelor’s degree in marketing, public relations, communications or related field
• 1-3 years of marketing experience, preferably in the A/E/C industry
• Must be proficient in Microsoft Office suite software (Word, Excel, PowerPoint, etc.)
• Must be proficient in Adobe Creative Suite (InDesign, PhotoShop)
• Experience with CRM systems
• Advanced writing, editing, and proofreading skills
• Strong ability to multi-task and pay close attention to details
• Self-motivated with a collaborative mindset and the ability to work independently, within teams, and across departments
• Ability to develop and foster professional relationships
• Light Work. Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
• The individual in this position will periodically walk, kneel, sit, crouch, reach, stoop, read/see, speak, push, pull, lift, stand, and finger/type. The frequency of each action varies by workflow and office activity.
• Walking - The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, boxes, cabinets, etc.
• Constantly operates a computer and other office machinery, such as a calculator, copy machine, phone, computer, and computer printer.
• The person in this position frequently communicates with employees and external stakeholders regarding a variety of topics related to office administration.
• Constantly computes, analyzes, and conceptualizes mathematical calculations and formulas.
• Constantly reads written communications and views email submissions.
• The person in this position regularly sits in a stationary position in front of a computer screen.
• Visual acuity and ability to operate a vehicle as certified and appropriate.
• Rarely exposed to high and low temperatures
• Rarely exposed to noisy environments and outdoor elements such as precipitation and wind.

Responsibilities

• Assist with responses to Requests for Qualifications (RFQs) and Requests for Proposals (RFPs), including presentations and interviews, collaborating with senior staff to write, edit, verify, design, and format technical and non-technical content for proposals and marketing materials.
• Create marketing materials including informational documents, displays, and brochures that contribute to the overall strategic communications planning and implementation.
• Ensure proposals and marketing deliverables clearly communicate the overall theme, accurately reflect technical scope and team qualifications, meet RFP requirements, and are timely, high-quality, and visually compelling through thorough quality control reviews.
• Help maintain project and employee data, including photography, by regularly updating company-wide databases, which may include visiting jobsites to collect and upload accurate, up-to-date information.
• Generate reports and effectively manage information within internal systems to support project and marketing efforts.
• Collaborate with office leadership and project teams on internal initiatives such as presentations, tradeshows and special events.
• Keep the Project Development Team informed on key project milestones and public relations activities, providing background and facilitating approval processes.
• Coordinate and write industry award submittals.
• Engage with local industry groups and nonprofit organizations as an active member, contributing to community and professional development.

Benefits

• Company-paid medical insurance
• Life insurance
• Accidental death & dismemberment
• Long-term disability
• 401(K) retirement plan
• Health savings account (HSA) (except in Hawaii)
• Employee assistance program (EAP)
• Employee-paid enrollment in vision and dental insurance
• Paid time off beginning upon hire
• Annual bonus plan, subject to company and employee performance
• Company cell phone or cell phone allowance
• Vehicle or vehicle allowance
• Cost of living adjustment (COLA) may also be included (subject to periodic review and adjustment)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level