Marketing Coordinator

Blumenthal Performing A • Charlotte, NC

8h

About The Position

Blumenthal Arts seeks a Marketing Coordinator to support in day-to-day activities, logistics, and administrative functions of the Marketing Department for assigned programs and events. Assists with the coordination and execution of marketing campaigns, advertising placements, promotional initiatives and departmental operations. Responsible for preparing marketing settlements, managing invoice processing and payment tracking, maintaining budget documentation, and supporting vendor and partnership coordination efforts. Serves as a key support role for the marketing team by helping manage timelines, organizing project materials, coordinating production schedules, and assisting with ad trafficking, tagging, and creative execution. Works collaboratively across departments and with external vendors to ensure projects are completed accurately, on time, and within budget. Occasional evening and weekend hours required.

Requirements

• Bachelor's degree in marketing, communications or related field
• At least 2 years of experience in marketing
• Experience working with a CRM system (AudienceView preferred)
• Strong organizational, administrative, and project coordination skills
• Ability to manage multiple projects and deadlines simultaneously in a fast-paced environment
• Detail oriented with strong management and communication skills (written and verbal)
• Working knowledge of basic business math concepts and commonly used formulas and functions in excel
• Knowledge of advertising and marketing strategy and tactics
• Proficiency in Microsoft 365 suite
• Ability to work well in a collaborative team environment as well as independently

Nice To Haves

• Basic knowledge of Photoshop and other Adobe design products preferred

Responsibilities

• Coordinates preparation of marketing settlement documentation, including collecting, reviewing, and organizing required backup materials by deadlines
• Works with internal teams and external partners to gather information, resolve discrepancies, answer settlement questions, and maintain accurate records for reconciliation
• Supports the Marketing Department’s payment process and financial record keeping for advertising, production, sponsorship, and other marketing invoices
• Verifies invoice amounts against contracts, insertion orders, estimates, and marketing plans; researches and resolves billing discrepancies and vendor payment issues
• Assists with monthly budget tracking, invoice reconciliation, and maintaining departmental financial records, including Broadway Lights Series budgets and annual expenses
• Manages the project tracking and expense reporting system, including playbill tracking
• Supports execution of advertising sponsorships and promotional partnerships, including scheduling, ordering, proofing, trafficking, and delivery of sponsor assets
• Works with Marketing Event leads and internal stakeholders to ensure sponsorship obligations and promotional deliverables are completed accurately and on schedule
• Researches promotional partner opportunities, community events, and cross‑promotional initiatives aligned with marketing goals
• Coordinates with marketing vendors and service providers by obtaining estimates, managing quotes, and maintaining project documentation
• Tracks production schedules and timelines to ensure accurate, on‑time delivery of marketing materials and communicates specifications and updates to stakeholders.
• Supports alignment of marketing projects with budgets, brand standards, and organizational goals
• Provides administrative and operational support across marketing projects, including organizing materials, ordering promotional items and collateral, maintaining department files, and coordinating logistics for campaigns and events
• Supports advertising coordination, ad trafficking, tagging, creative asset management, and campaign execution
• Assists with on‑site event activations, promotional efforts, and audience engagement, collaborating with internal teams and external partners to ensure smooth execution of marketing initiatives

Benefits

• Medical insurance with no-cost premium for employee only coverage
• FSA and employer-funded HRA options
• Paid vacation, sick leave, and holiday time
• Life Balance Reimbursement up to $125 a month for qualifying expenses such as transportation, parking, and wellness-related memberships
• Flexible schedules
• Complimentary tickets
• Vision and dental insurance
• Retirement savings with a 3% employer match

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level