Associate or Senior Associate, Marketing Coordinator

Adams Street Partners•Chicago, IL

21d•$80,000 - $105,000

About The Position

Adams Street Partners is a global private markets investment manager with nearly $73 billion in assets under management. The firm is employee-owned, fostering a culture of collaboration and professional development. As marketing priorities expand, the Marketing Coordinator will play a key role in supporting firmwide initiatives and cross-functional campaigns, including complex, multi-channel efforts spanning content, digital, advertising, and communications. This role will provide project coordination and operational support to ensure Marketing deliverables and firm initiatives are completed accurately and efficiently. The Marketing Coordinator will act as a central coordinator to facilitate collaboration, improve workflow visibility, and keep projects moving forward, thereby strengthening day-to-day execution and supporting the overall impact of marketing across the firm. The role will support the planning, communication, and execution of marketing-led and cross-functional projects, managing timelines, organizing stakeholder input, tracking deliverables, and ensuring projects stay on schedule and within scope. This will enable senior marketers to focus more on strategy, messaging, brand development, campaign design, and commercial enablement across both wealth and institutional segments.

Requirements

Bachelor’s degree in Marketing, Communications, Business, or a related field.
3–5 years of relevant experience in marketing, communications, project coordination, or a related field; financial services or professional services experience preferred.
Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
Strong written and verbal communication skills, with the ability to work effectively across a wide range of stakeholders.
Proficiency with project management and collaboration tools such as Asana, Monday.com, Microsoft Teams, and SharePoint.
Proficiency with Salesforce or similar CMS platform to maintain and coordinate distribution lists.
Self-starter with a proactive, solutions-oriented mindset.
Ability to support marketing initiatives across both wealth and institutional segments.

Responsibilities

Support the execution of marketing projects from initiation through completion.
Coordinate campaign logistics across channels — including email, advertising, web, thought leadership, and social — ensuring that all workstreams are sequenced properly and aligned to campaign objectives.
Serve as an initial point of contact for incoming marketing requests from internal teams and stakeholders.
Review project requests to ensure objectives, timelines, and requirements are clearly defined.
Help assign and schedule projects to balance team workload and support priority alignment.
Track project timelines, deliverables, and next steps to ensure deadlines are met.
Maintain organized project documentation, including campaign calendars, briefs, timelines, status updates, meeting notes, and archived deliverables.
Support the coordination and management of distribution lists in Salesforce, including maintaining audience segmentation, ensuring list accuracy, and working across teams to keep contact data current and compliant.
Proactively communicate project updates, key milestones, and changes to stakeholders; manage expectations and escalate risks or delays as needed.
Route materials through appropriate review and approval channels, including Investment, Product Strategy, Legal/Compliance, Investor Relations, and other relevant teams.
Maintain version control and review history across project materials.
Coordinate recurring Marketing team meetings and support cross-functional project tracking.
Help centralize coordination for high-priority and complex marketing initiatives.
Identify opportunities to improve workflows, processes, and team collaboration.
Support marketing operations reporting, including project status, team capacity, and resource tracking.
Liaise with external vendors, agencies, and platform partners as needed to support campaign execution and track asset delivery against deadlines.
Monitor workflow performance, including project timing and recurring bottlenecks.
Recommend process or tool enhancements that improve visibility, efficiency, and execution.