Marketing Coordinator

DAHLIN Architecture | Planning | Interiors•Pleasanton, CA

4d•Hybrid

About The Position

We are seeking a MARKETING COORDINATOR to join the team in Pleasanton, CA. This dynamic and enthusiastic team member will lead and coordinate marketing pursuits, including SOQs, proposals, interview presentations, and related deliverables across multiple sectors and offices, while developing high-quality materials aligned with DAHLIN’s brand standards. This role will also support broader marketing initiatives related to conferences, events, presentations, communications, and firmwide campaigns. The ideal candidate is highly organized, capable of managing multiple fast-paced deadlines simultaneously, and able to work collaboratively in a team-oriented environment.

Requirements

Proficiency in Adobe Creative Suite and Microsoft Office
Works well under pressure with the ability to meet deadlines and handle multiple tasks simultaneously
Well-organized, extremely detail-oriented and a self-starter
Professional demeanor and able to present a positive image of DAHLIN in line with its overall brand
Excellent verbal and written communication skills
Excellent grammatical, proofreading and editing abilities
Ability to handle proprietary and confidential information
Adaptable personality, with a sense of urgency

Nice To Haves

Graphic design experience is strongly preferred.
Knowledge of Deltek Vantagepoint CRM a plus
Knowledge of OpenAsset a plus
A/E/C industry experience is highly desirable
Involvement in the Society for Marketing Professional Services (SMPS) a plus.

Responsibilities

Serve as the lead and main-point-of-contact for marketing-related pursuits for assigned teams, from initial RFP/Q discovery through preparation and production of final deliverables.
Coordinate pursuit schedules, submission requirements, deadlines, and deliverables to ensure timely and accurate completion of proposals and presentations.
Collaborate with the Marketing / BD Team and Project Managers / Executives to produce SOQs, proposals, and interview presentations in alignment with DAHLIN’s brand style guide.
Coordinate with project sub-consultants to gather information related to RFP/Qs, as required.
Collaborate with technical staff for project interview preparation; bring in consultants as needed.
Update and organize marketing information for cut sheets, case studies, resumes, copy database, etc.
Develop presentation slide decks and marketing materials for pursuits, conferences, client events, and firm initiatives.
Ensure consistency in branding, format, and content in relation to all deliverables and graphics; consult resources as needed on specialty graphic production.
Update people and project information in Vantagepoint and support the teams in tracking wins/losses and debriefs.
Organize and maintain all pursuit-related graphic assets in OpenAsset.
Coordinate marketing and company events; attend industry conferences and events as directed by Marketing Operations Manager.
Other projects as assigned.