Marketing Coordinator (Chicago, IL)
About The Position
The Marketing Coordinator supports firm-wide marketing efforts by partnering with Marketing leadership and technical teams to develop proposals, qualifications packages, and other branded marketing materials. This role ensures content aligns with brand standards and supports revenue-generating initiatives across all regions and practices. This role is a great fit for someone who enjoys variety, takes ownership, and is comfortable managing competing priorities with confidence. You should be able to bring structure to fast-moving work, communicate clearly when priorities shift, and keep projects moving without needing heavy oversight.
Requirements
- 3+ years of experience in AEC marketing, proposals, communications, or a related field
- Advanced proficiency in Adobe InDesign and strong working knowledge of Adobe Photoshop, Adobe Illustrator, and Microsoft Office Suite
- Exceptional writing, editing, organizational, and communication skills
- Strong attention to detail and understanding of proposal compliance requirements
- Ability to manage multiple deadlines and competing priorities in a fast-paced environment
- Self-motivated, resourceful, and comfortable taking initiative
Nice To Haves
- Experience with Deltek Vision/Vantagepoint, OpenAsset, or similar CRM and asset management systems
Responsibilities
- Partner with Marketing leadership to organize and assemble RFQ/RFP responses, proposals, qualifications packages, presentations and related marketing materials
- Review pursuit requirements and prepare an outline, manage production and assembly of proposals and coordinate delivery logistics
- Provide QA/QC review to ensure alignment with strategic goals, RFP requirements and brand standards
- Maintain templates, project information, resumes, boilerplate content and other reusable marketing resources
- Maintain CRM (Deltek Vision/Vantagepoint) records, including client, contact and pursuit data
- Organize and classify images and documents using OpenAsset, FGMA’s digital asset management system
- Support website updates, including posting content and making simple edits
- Contribute to process improvements, internal standards, and resource organization
Benefits
- Hybrid work schedule with the flexibility to work from home on Mondays and Fridays
- Flexible Fridays, with a 36-hour workweek Monday through Thursday and a half-day on Friday
- Eligibility for bonus programs tied to individual, team, or organizational goals
- Generous paid time off, including bereavement leave
- Eight weeks of paid parental leave for all parents
- Comprehensive medical, dental, and vision insurance
- Employer-provided basic life and AD&D insurance
- Short- and long-term disability coverage
- 401(k) retirement plan with opportunity for employer contributions
- Employee Stock Ownership Program (ESOP), with eligibility after six months of employment
- Ongoing learning and professional development opportunities
- A supportive, collaborative work environment that values community and growth
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
