Marketing & Community Coordinator

Ideatek•Buhler, KS

13h•Hybrid

About The Position

IdeaTek is looking for a Marketing & Community Coordinator to support our Marketing and Community teams through a variety of administrative, logistical, and event coordination activities. In this role, you'll be the go-to person for ensuring community events, sponsorship initiatives, employee engagement activities, and marketing campaigns have the supplies, support, and coordination they need to succeed. This is an ideal opportunity for someone who enjoys variety in their work, thrives in a fast-paced environment, and takes pride in keeping people, projects, and materials organized. This position is a hybrid opportunity, working from both our Buhler and Wichita offices, with occasional remote work and travel to events and other work locations as needed. Candidates should expect to work on-site a minimum of 2–3 days per week and occasionally support evening or weekend events.

Requirements

High School Diploma or equivalent
2+ years of experience in administrative support, event coordination, scheduling, project coordination, or a related role
Experience coordinating meetings, events, conferences, lunches, or similar activities
Strong organizational and time management skills
Excellent attention to detail and follow-through
Strong written and verbal communication skills
Ability to effectively manage multiple projects and competing priorities
Proficient in using Microsoft Office, Google Workspace, calendars, and collaboration tools
Strong technical aptitude and ability to learn new systems quickly
Ability to work independently while maintaining strong collaboration with others
Ability to travel between Wichita, Buhler, and other event locations as needed

Nice To Haves

Experience supporting marketing, community engagement, or public relations initiatives
Experience coordinating vendors, sponsorships, or community events
Prior experience in the telecommunications industry
Experience tracking budgets, invoices, or event-related expenses
Associate's or Bachelor's degree in Business, Marketing, Communications, Event Management, or a related field

Responsibilities

Coordinate logistics for community events, parades, information meetings, celebrations, and sponsorship activities
Organize event materials including promotional items, branded apparel, banners, giveaways, tablecloths, and other event supplies
Support event planning activities including volunteer coordination, event communication, preparation meetings, logistics management, and post-event debriefs
Manage incoming donation and sponsorship requests, including evaluation support, form submission, tracking, and follow-up
Coordinate the preparation, packaging, shipping, and delivery of marketing materials to field teams and remote employees
Manage marketing-related mail, including prizes, awards, employee appreciation items, and promotional materials
Maintain inventory and organization of marketing materials, brochures, flyers, apparel, and promotional items
Keep sales and marketing inventory areas organized, stocked, and readily accessible
Support scheduling, meeting coordination, presentation preparation, and administrative correspondence
Assist with employee engagement initiatives, internal events, and company culture activities
Capture, organize, and report event participation statistics and community engagement data
Serve as a liaison between the Community Relations and Marketing teams to ensure alignment and communication
Coordinate print orders and vendor relationships, including tracking budgets, delivery timelines, and material distribution
Provide backup support for office operations, including mail handling and ordering office snacks and beverages
Assist with process improvements that increase efficiency, organization, and overall team effectiveness