Marketing & Community Coordinator

Ideatek Telcom LLC•Buhler, KS

1d•Hybrid

About The Position

IdeaTek is seeking a Marketing & Community Coordinator to support its Marketing and Community teams. This role is responsible for administrative, logistical, and event coordination activities, ensuring community events, sponsorship initiatives, employee engagement activities, and marketing campaigns are well-supported and executed. The position is ideal for an organized individual who enjoys variety, thrives in a fast-paced environment, and takes pride in meticulous organization. This is a hybrid role requiring 2-3 days per week in the Buhler and Wichita offices, with occasional remote work and travel for events. The day-to-day involves reviewing event timelines, sponsorship requests, and supply needs. Responsibilities can range from coordinating community event logistics and preparing marketing materials to scheduling meetings and assisting with employee engagement. The role acts as a key connector between teams, transforming ideas into action.

Requirements

High School Diploma or equivalent
2+ years of experience in administrative support, event coordination, scheduling, project coordination, or a related role
Experience coordinating meetings, events, conferences, lunches, or similar activities
Strong organizational and time management skills
Excellent attention to detail and follow-through
Strong written and verbal communication skills
Ability to effectively manage multiple projects and competing priorities
Proficient in using Microsoft Office, Google Workspace, calendars, and collaboration tools
Strong technical aptitude and ability to learn new systems quickly
Ability to work independently while maintaining strong collaboration with others
Ability to travel between Wichita, Buhler, and other event locations as needed

Nice To Haves

Experience supporting marketing, community engagement, or public relations initiatives
Experience coordinating vendors, sponsorships, or community events
Prior experience in the telecommunications industry
Experience tracking budgets, invoices, or event-related expenses
Associate's or Bachelor's degree in Business, Marketing, Communications, Event Management, or a related field
Highly Organized
Proactive
Adaptable
Collaborative
Resourceful
Efficient
Dependable

Responsibilities

Coordinate logistics for community events, parades, information meetings, celebrations, and sponsorship activities
Organize event materials including promotional items, branded apparel, banners, giveaways, tablecloths, and other event supplies
Support event planning activities including volunteer coordination, event communication, preparation meetings, logistics management, and post-event debriefs
Manage incoming donation and sponsorship requests, including evaluation support, form submission, tracking, and follow-up
Coordinate the preparation, packaging, shipping, and delivery of marketing materials to field teams and remote employees
Manage marketing-related mail, including prizes, awards, employee appreciation items, and promotional materials
Maintain inventory and organization of marketing materials, brochures, flyers, apparel, and promotional items
Keep sales and marketing inventory areas organized, stocked, and readily accessible
Support scheduling, meeting coordination, presentation preparation, and administrative correspondence
Assist with employee engagement initiatives, internal events, and company culture activities
Capture, organize, and report event participation statistics and community engagement data
Serve as a liaison between the Community Relations and Marketing teams to ensure alignment and communication
Coordinate print orders and vendor relationships, including tracking budgets, delivery timelines, and material distribution
Provide backup support for office operations, including mail handling and ordering office snacks and beverages
Assist with process improvements that increase efficiency, organization, and overall team effectiveness