Marketing Assistant

Lowenstein Sandler•Roseland, NJ

16d•Hybrid

About The Position

The Marketing Assistant provides entry-level administrative and production support across the Marketing, Marketing Technology, and Events teams. The role offers flexible day-to-day support for firmwide and practice-specific marketing initiatives, focusing on scheduling, workflow support, content tracking, file organization, and routine marketing production. Under the direction of the Manager of Marketing & Digital Media, the assistant updates calendars and trackers, organizes materials and approvals, schedules meetings, tracks deadlines, prepares templated collateral, and assists with publishing and scheduling approved digital content. The position requires following established processes, managing assigned tasks and deadlines, and providing accurate, timely support where team capacity is most needed. The position is based in Roseland, New Jersey, or New York, New York, with a hybrid work arrangement. It is full-time, Monday through Friday, with overtime as needed. The schedule is 9:00 AM–5:00 PM in New Jersey or 9:30 AM–5:30 PM in New York. No travel is required. Expected salary is $55,000–$65,000 in New Jersey or $60,000–$70,000 in New York, with exact compensation determined by qualifications and location.

Requirements

Bachelor’s degree in marketing, communications, public relations, journalism, or a related field.
0–2 years of relevant marketing or communications experience.
Excellent organizational, communication, and proofreading skills, with strong attention to detail.
Ability to manage multiple assignments, respond to changing priorities, and work effectively under deadlines.
Experience with social media, email marketing, website content management, and basic graphic production.
Proficiency in Microsoft Office and Canva.
Ability to work independently within established procedures and collaborate effectively with attorneys, business services professionals, and other stakeholders.
Reliability, attendance, and punctuality, with flexibility to work additional hours as needed.

Nice To Haves

Professional services experience is preferred.
Familiarity with Adobe Creative Suite, Sprout Social, Umbraco, Vuture, Smartsheet, or similar platforms is preferred.

Responsibilities

Update department editorial and production calendars as directed.
Provide administrative support for quarterly Marquee production, including collecting content, tracking submissions, routine formatting, and routing materials for review.
Enter and update information in firm awards, directory submission, and media trackers.
Maintain the attorney headshot database and stock image libraries.
Track assigned deadlines and outstanding materials, send routine reminders, and flag missing information to the appropriate team member.
Proofread materials for typographical errors, formatting issues, and missing information; organize and archive approved content and final files.
Support the creation of templated advertisements and routine digital graphics using approved brand standards and direction.
Assist with formatting firm and practice group marketing collateral and preparing approved files for distribution.
Organize materials for creative requests.
Provide routine administrative and production support during high-volume periods, vacations, and absences, as assigned.
Assist with posting and updating approved website content, including routine formatting, link checks, and post-publication reviews.
Support formatting, testing, and scheduling of approved emails and newsletters in marketing automation and email platforms, including incorporating approved corrections.
Assist with drafting social media content from approved source materials and direction, scheduling approved posts, and maintaining content in social media and intelligence platforms.
Provide production support for newsletters and multimedia projects as assigned.