Marketing Assistant

COPT Defense Properties•Columbia, MD

12d•$48,000 - $53,000

About The Position

The Marketing Assistant supports brand experience, marketing collateral, events, and administrative operations. The role assists with tour materials and brand experience touchpoints; supports corporate marketing, brand experience, and public relations events; and helps coordinate logistics, activities, and vendors. It also researches items for Brand Storefronts, tracks inventory and orders, maintains mailing lists, manages ticket requests and distribution, supports corporate sponsorships, and orders and distributes promotional items. The position interfaces with prospective and existing clients and sources vendors for tenant experience events. The Marketing Assistant tracks vacancies and updates leasing materials, including brochures, property flyers, presentations, website content, and property listings. The role maintains the library of marketing materials, supports board presentations and Quarterly Supplement materials, coordinates photography, assists with Quarterly Portfolio Meetings, and supports social media content capture. Administrative duties include invoice processing and related follow-up, vendor setup, budget setup and quarterly forecasting, expense tracking, and budget reporting. Secondary duties include supporting e-blast campaigns, coordinating promotional materials for corporate contributions, and performing other job-related duties as assigned. Occasional travel may be required.

Requirements

Bachelor’s degree in Marketing, Communications, or another relevant discipline.
Minimum 0–2 years of progressive marketing, communications, and event planning experience.
Advanced PC skills using Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook, and ability to learn company-specific software.
Strong verbal, written, and interpersonal skills.
Ability to organize and prioritize work to meet deadlines.
Detail-oriented.

Nice To Haves

Knowledge of Adobe Creative Suite, including InDesign and Acrobat.
Experience with databases, graphics programs and files, Customer Relationship Management (CRM) systems, and Content Management Systems (CMS).
Ability to adapt to new or changing software programs.

Responsibilities

Support the asset management team throughout the tour process and assist with tour materials under the direction of the Brand Experience Specialist.
Support brand experience touchpoints and corporate marketing, brand experience, and public relations events.
Assist with internal and external logistical planning and oversee activities and vendors.
Research new items for Brand Storefronts, report on inventories and orders, and support vendor and project management team members on orders.
Work with Asset Management/Leasing and Government Services to develop and maintain mailing lists of prospects and brokers.
Lead ticket requests and distribution.
Manage corporate sponsorship requests; coordinate marketing materials with sponsor organizations and coordinate company attendance at sponsored events.
Order and distribute gifts, giveaways, and promotional items.
Interface with prospective and existing clients and source vendor contacts for tenant experience events.
Track vacancies and update leasing materials, property flyers, presentations, website content, and CoStar and website property listings.
Maintain an up-to-date library of marketing materials on Marketing and Communications shelves and the company intranet.
Support board presentations and update Quarterly Supplement materials.
Provide photography support, coordinate scheduling, and provide onsite support.
Support Quarterly Portfolio Meetings with Asset Managers and social media content capture.
Provide administrative support for invoice processing, related communications and follow-up, and vendor additions.
Manage budget setup and quarterly forecasting, track expenses, and generate budget reports.
Support e-blast marketing programs by assessing needs and priorities, maintaining mailing lists, scheduling campaigns, and tracking and reporting results.
Coordinate ad creation and distribution of logos, banners, and other materials for corporate contribution commitments.
Perform other job-related duties as assigned.