Marketing and Executive Support Coordinator
XSE GROUP INC•Middletown, CT
•$55,000 - $65,000•Onsite
About The Position
The Marketing & Executive Support Coordinator is a hybrid role responsible for driving day-to-day execution across marketing initiatives and executive operations. This role sits at the center of coordination—ensuring campaigns launch on time, events run smoothly, internal priorities stay organized, and leadership operates efficiently. This is an execution-heavy role suited for someone who is highly organized, detail-oriented, and comfortable managing multiple priorities across marketing and administrative workflows.
Requirements
- 2–5 years of experience in a coordination, administrative, or marketing support role
- Strong organizational and time management skills with high attention to detail
- Experience with marketing platforms (HubSpot preferred) and website content management
- Proficiency in Microsoft 365 (Outlook, Excel, Teams, SharePoint)
- Excellent written and verbal communication skills
- Ability to manage multiple priorities and adapt in a fast-paced environment
- High level of integrity and discretion in handling confidential information
- Proactive, resourceful, and detail-oriented with a problem-solving mindset
- Ability and willingness to work onsite five days per week at our Middletown, CT, offices
- Hours are 8 am to 5 pm EST, Monday through Friday
- Demonstrated enthusiasm for and expression of our corporate values: Growth Mindset, Technologically Fluent, Customer First
Responsibilities
- Build, schedule, and execute email campaigns (primarily HubSpot)
- Coordinate logistics for events, trade shows, and customer-facing initiatives
- Manage social media scheduling and basic content publishing
- Maintain and update website content, including product listings and landing pages
- Support marketing reporting and campaign tracking
- Manage executive calendars, scheduling, and meeting logistics
- Prepare meeting materials, agendas, and follow-ups
- Coordinate internal communications and cross-functional alignment
- Assist with travel planning and event logistics
- Track project status and ensure deadlines are met across marketing initiatives
- Liaise with internal teams (sales, operations, vendors) to drive execution
- Maintain organization of shared materials, documents, and workflows
Benefits
- Comprehensive wellness benefits including health, dental, and vision insurance
- Employer-sponsored 401(k) plan and life insurance
- Paid vacation, holiday, and sick time
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
