Marketing and Creative Coordinator

American Heart Association • Dallas, TX

2d • Hybrid

About The Position

The American Heart Association has an exciting opportunity for a Marketing and Creative Coordinator to join our Science Marketing team. This full-time temporary position, based at our National Center in Dallas, TX. This position has flexibility to work remotely on a hybrid weekly schedule. As a Coordinator, you will play a pivotal role in supporting the Science Marketing department by coordinating projects, managing vendor relationships, tracking creative deliverables and ensuring the smooth execution of science and professional initiatives. Your responsibilities will include project coordination, timeline monitoring, communication, and logistical support for marketing efforts related to membership, conferences, events, Lifelong Learning, and digital deliverables. Additionally, you will contribute to management of operational budget(s), record-keeping, and administrative tasks. The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally. #TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn , Instagram , Facebook , X , and at heart.jobs .

Requirements

• High School Diploma or equivalent
• Three (3) years prior relevant work experience
• Three (3) years of basic accounting process experience.
• Demonstrated ability to prepare written and presentation communications.
• Demonstrated customer service skills.

Nice To Haves

• Experience with Adobe Creative Suite is a plus.
• Two (2) years of experience in event or meeting planning.
• Some college or BA in Communications, Business, Marketing, or a related field.
• Ability to work independently as well as with larger teams and broader groups.
• Ability to problem solve, be proactive, detail-oriented, and nimble in a fast-paced environment

Responsibilities

• Coordinate and monitor project timelines, ensuring effective communication of project needs.
• Organize, schedule and attend meetings, overseeing the calendar of initiatives.
• Work closely with vendors to track creative deliverables and assets, ensuring seamless collaboration and timely project completion.
• Recruit and coordinate staff, volunteers, and vendors for participation and logistical coordination.
• Assist with marketing efforts, including updating online content, distributing materials, and communicating with vendors, contractors, and volunteers.
• Efficiently use vendor and Association project management systems for project tracking and completion.
• Work with team members on budget maintenance, including tracking and documentation system, routing contracts, submitting invoices, and assembling budget reporting.
• Provide exceptional customer service to coworkers, volunteers, and vendors, responding promptly to requests and meeting deadlines.
• Physical presence in the office to package and ship materials for conferences and meetings.
• Collaborate with Senior Managers of Marketing and Communications on various tasks, such as organizing and detailing briefs between stakeholders and vendors.
• Work on projects associated with Research and other stakeholder-oriented initiatives.

Benefits

• medical, dental, vision, disability, and life insurance
• a robust retirement program that includes an employer match and automatic contribution
• an employee assistance program
• employee wellness program
• telemedicine, and medical consultation
• Paid Time Off (PTO) at a minimum of 16 days per year for new employees
• 12 paid holidays off each year
• Tuition Assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED