Marketing and Business Development Coordinator

PKF O'Connor Davies TalentConnect•New York, NY

15h•$100,000 - $150,000•Hybrid

About The Position

Our client, an archetictural firm in NYC, is seeking a motivated Marketing and Business Development Coordinator to support the growth, visibility, and client development efforts of our architectural practice. This role is ideal for someone who understands the design and construction industry and can help position the firm for new opportunities through marketing, proposals, client outreach, and relationship-building. The successful candidate will work closely with firm leadership, project managers, and design staff to develop marketing materials, track business opportunities, coordinate proposal submissions, maintain client relationships, and promote the firm's brand across multiple platforms.

Requirements

Bachelor's degree in marketing, communications, business, architecture, design, or a related field preferred.
2-5 years of experience in marketing, business development, or proposal coordination, preferably within architecture, engineering, construction, real estate, or professional services.
Strong writing, editing, organizational, and communication skills.
Ability to manage multiple deadlines and coordinate input from various team members.
Experience preparing proposals, qualifications packages, or interview presentations is strongly preferred.
Proficiency with Microsoft Office required.
Interest in architecture, design, construction, and the built environment.

Nice To Haves

Experience with Adobe Creative Suite, especially InDesign, Photoshop, and Illustrator, preferred.
Experience with CRM systems, Deltek, OpenAsset, Canva, or similar platforms is a plus.
Professional, proactive, and detail-oriented.
Strong visual and written communication skills.
Comfortable working with senior leadership and technical staff.
Able to translate architectural and technical information into clear, compelling marketing language.
Collaborative team player with strong follow-through.
Comfortable attending networking events and representing the firm professionally.
Creative thinker with a business-minded approach.

Responsibilities

Develop and maintain marketing collateral, including firm profiles, project sheets, resumes, brochures, presentations, and award submissions.
Coordinate updates to the firm's website, social media platforms, and digital portfolio.
Write and edit project descriptions, staff bios, press releases, newsletters, and other marketing content.
Maintain a library of project photography, renderings, resumes, references, and proposal materials.
Support public relations efforts, including media outreach, speaking opportunities, publications, and industry recognition.
Assist with event planning, including conferences, client events, open houses, and industry networking functions.
Research and identify potential clients, project opportunities, RFPs, RFQs, and industry trends.
Assist in preparing responses to RFPs, RFQs, qualifications packages, proposals, and interview presentations.
Track leads, client contacts, deadlines, and business development activity using CRM software or internal tracking systems.
Support firm leadership in client outreach, follow-up communications, and relationship management.
Help develop strategies to pursue work in target markets such as commercial, residential, institutional, civic, healthcare, hospitality, mixed-use, or other relevant project types.
Coordinate with principals and project teams to gather relevant information for pursuits and client presentations.
Maintain accurate records of firm experience, project data, consultant teams, client references, and proposal history.
Monitor competitor activity, market trends, and upcoming development opportunities.
Support internal meetings related to marketing, business development, and strategic planning.
Ensure all marketing and proposal materials are accurate, consistent, professional, and aligned with the firm's brand.