Marketing & Business Development Coordinator

MacKay • Chicago, IL

12h • $30 - $35 • Hybrid

About The Position

The Marketing & Business Development Coordinator plays a critical role in supporting the firm's growth by preparing compelling proposals, coordinating client development initiatives, and executing business development strategies. This position works closely with technical staff, market sector leads, and the broader marketing team to support pursuit efforts and build client relationships. We offer a comfortable, collaborative work environment with flexible work arrangements. We’re serious about our work – but we’re serious about fun, too. If that sounds good to you, let’s talk.

Requirements

• Bachelor’s degree in Marketing, Communications, Business, or a related field preferred or equivalent experience in lieu of a degree.
• 2+ years of experience in marketing, proposal coordination, or business development (A/E/C industry a plus).
• Proficiency in Google and Adobe InDesign.
• Familiarity with CRM systems (Deltek VantagePoint preferred).
• Excellent written and verbal communication skills.
• Strong attention to detail and organization.
• Deadline-driven with the ability to manage multiple priorities.
• Collaborative and team-oriented.
• Curious and eager to learn about the firm’s markets and services.
• Professional, proactive, and adaptable.

Responsibilities

• Develop and draft Requests for Qualifications/Proposals (RFQ/Ps), Statements of Qualification (SOQs), and related materials.
• Manage proposal schedules, coordinate input from multiple team members, and ensure timely, high-quality submissions.
• Coordinate debriefs with clients after submittals (win or loss) and summarize learnings for internal review.
• Assist in creating and maintaining client capture plans.
• Support logistics and coordination for client appreciation programs and events.
• Track and update client demographic and relationship data in Deltek VantagePoint.
• Support internal and external components of the client assessment process.
• Collaborate with the Director of Marketing and Business Development and Market Sector Leads to support the execution of marketing plans.
• Coordinate conference and tradeshow participation, including logistics and follow-up.
• Assist with the preparation of BD reports, analytics, and tactical meeting summaries.
• Maintain CRM data on clients, pursuits, and opportunities in Deltek VantagePoint.
• Support digital marketing campaigns in partnership with the Web and Social Media Specialist.
• Stay current on industry trends, competitors, and market opportunities.

Benefits

• Medical (including an HSA High Deductible option)
• Dental
• Vision
• FSA
• Supplemental Life Insurance
• 100% company-paid Life Insurance
• Short-Term Disability coverage
• Long-Term Disability coverage
• 401(k) plan with up to a 4% match
• Paid vacation
• Sick time
• 11 paid holidays
• Employee ownership options
• Expenses associated with licensure
• Annual performance bonuses

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level