Marketing Administrative Coordinator - Hybrid

PCNA • New Kensington, PA

7d • Hybrid

About The Position

The Marketing Coordinator supports both the financial operations and execution
of PCNA’s marketing initiatives. This role is responsible for managing purchase
orders, tracking expenses, and supporting monthly budget oversight, while also
coordinating national tradeshows, internal and external events, and marketing
projects as needed.

This position ensures strong financial discipline and seamless operational
execution from planning through follow-up. The ideal candidate thrives in a
fast-paced environment, demonstrates exceptional organizational and
administrative skills, and takes ownership of details that keep marketing
initiatives on track and on budget.

Requirements

• Strong organizational and project management skills
• Experience managing PO’s and reconciling spend and budgets
• High attention to detail, particularly with financial tracking and data accuracy
• Strong written and verbal communication skills
• Proficiency in Microsoft Office with strong proficiency in Excel
• 3+ years of experience in marketing coordination, executive assistant, or related role
• Experience managing budgets, expenses, or purchase orders
• Experience managing spreadsheets in Excel
• Bachelor’s degree in Marketing, Business, Communications or related field preferred (or equivalent professional experience)

Nice To Haves

• Experience supporting tradeshows, events, or executive-level administrative functions preferred

Responsibilities

• Manage purchase orders and capex submissions for the marketing team
• Manage purchase card for marketing expenses across the team
• Track monthly marketing expenses and reconcile to budget tracker to ensure alignment with approved budgets
• Maintain organized documentation and vendor records for renewals and payments
• Manage logistics for team meetings (hotel, transportation, meeting space, communications)
• Assist with onboarding of new marketing employees
• Manage marketing email groups and ensure access to MarTech platforms
• Order samples as needed for team
• Support logistics for meetings and events as needed, including venue coordination and materials
• Coordinate event ordering product, signage, and accessories
• Coordinate event shipping and packing of product and booth materials
• Coordinate staff logistics and travel details
• Order and manage branded giveaways and apparel
• Assist with proofing of marketing collateral (flyers, brochures, signage, etc.)
• Prepare and review product and pricing data files to ensure accuracy in marketing materials

Benefits

• Comprehensive healthcare and benefits packages! The health and wellness of our employees is important to us, which is why we offer benefit options including medical, vision, dental, disability, and more
• Flexible scheduling
• 401k Matching
• Generous Paid Time Off and Paid Holidays
• PCNA Cares Share Fund – donating to teammates in times of need

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees