Marketing Administrative Coordinator

Elliquence • Baldwin, NY

10d • $48,000 - $55,000 • Onsite

About The Position

This role will report to the Senior Manager, Marketing in an administrative and supporting role with the focus on coordinating logistics for trade show attendees, coordinating internal calendars and spreadsheets for events (internally and industry events), support administratively with company sponsored events (industry and internal events), support in tracking and documentation prep for Clinical Team events (training) and other projects as needed. This is a full-time role, on-site based in Baldwin, NY with the expected office move to Woodbury, NY, by year-end 2026.

Requirements

• High School diploma or GED Required.
• Minimum 1-year experience in marketing, medical device industry a plus.
• Proven success in managing multiple projects and prioritizing tasks effectively.
• Exceptional communication (both written and verbal).
• Basic understanding of working with a budget and accounting.
• Proven success with troubleshooting and providing excellent support for resolution.
• Ability to work independently and collaborate effectively cross functionally within the organization including executive leadership.
• Detail oriented and excellent follow through abilities are essential
• Self-motivation with a proactive, problem-solving mindset is required.
• Solid experience with MS Office, Canva, Internet, Adobe and CRM/ERP programs.

Nice To Haves

• Bachelor’s degree in marketing, communications, public relations or related field preferred.

Responsibilities

• Support tradeshow coordination with pre- and post-conference actions including registrations, travel plans, ordering equipment/supplies (i.e. carpet, lead retrieval, etc.), maintain calendars/spreadsheets for events and promotional items for KOL’s.
• Assist Sales Team with lead follow-up correspondence from Labs and industry events.
• Coordinate the full cycle process for Representative Training Events with cross functional department.
• Support Clinical team in tracking data to include maintaining (input and update) information on status of cases and doctors.
• Support Clinical team with bio skills lab session by supporting the lab manager as point of contact for general requests, tracking and maintaining information on maintain master schedule for company-wide labs and support in generating certificates and tracking for all lab attendees.
• Handle miscellaneous administrative duties including answering phones, scheduling meetings, making copies, collating sorting, unpacking marketing material, scheduling meetings/lab sessions, counting marketing material inventory, cover reception desk as backup support, etc.
• Keeping track of marketing product inventory.
• Support members of the Marketing team (creative and social media) in administrative support to their projects/initiatives.
• Complete other projects and duties as assigned.

Benefits

• Equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any kind without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state and local laws.
• Commitment to working with and providing reasonable accommodation to individuals with disabilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED