Marketing Administrative Assistant

Kimberly-Clark • Chicago, IL

2d • $72,260 - $85,380 • Hybrid

About The Position

The Marketing Administrative Assistant provides marketing/sales and strategy deployment support (product samples, brand and customer presentation prep, meeting / trade show coordination, event management, merchandising order and inventory management and fulfillment) in support of the brands as well as the K-C North America (KCNA) vision and objectives. In this role, the incumbent works with various members of cross-functional teams and delivers services and materials in support of Marketing/Sales to drive BU/brand business.

Requirements

• Bachelor’s degree is preferred, or equivalent of 3+ years of work experience, prior CPG experience is a plus
• Ability to lead and manage and prioritize multiple projects at once for multiple stakeholders in a fast-paced environment, working both independently and as a contributing member of the teams
• Passion for meeting customer needs, leading and managing ongoing project meetings, developing and maintaining clear project timelines, and tracking progress to ensure key milestones are met
• Coordinate the development, management, and distribution of sales materials, such as product specifications, samples, merchandising racks for key customers, and beauty shots for e-commerce
• Strong ability to understand and anticipate business needs.
• A fast learner with a problem-solving mindset, able to adapt to changes in a dynamic environment.
• Proven strong oral and written communication and active listening skills and able to communicate with all levels of leadership
• Proven analytical and detail-oriented skills
• Ability to coach and train junior team members on various systems
• Demonstrates high standard of professionalism and work ethic, decision-making ability, and adaptability/flexibility
• Demonstrated ability to work within various computer systems, including Microsoft Office, SAP, SharePoint, graphics management systems, etc.

Nice To Haves

• Previous experience as an Executive/Administrative Assistant is helpful
• Work experience within a large / global corporation

Responsibilities

• Owns the preparation, editing and/or production of presentations for the brands and key customers, ensuring proper use of brand marks and leveraging a broad range of multi-media and PowerPoint materials to communicate clearly, succinctly and in a creative manner as requested.
• Owns the preparation and distribution of Annual Business Plan communications for the brands including sales samples, as well as support of materials for the National Sales meeting and various other brand initiatives.
• Sales and Sample Kits - owns all aspects of the timeline/communication with vendor/production/distribution for: existing product samples, creative development product samples, Planogram/Annual Operating Plans, ad hoc customer requests, promotional/sweepstakes fulfillment, supply room samples, and packs required for customer or industry meetings.
• Ensures accurate and up-to-date inventory of current product packaging and samples in the onsite storeroom.
• Merchandising Fixtures - owns all aspects of the timeline/communication with vendor/production/distribution for brand-funded Merchandising Fixtures. Includes management of 3rd party warehousing & fulfillment to ensure delivery of requested units to customer(s).
• Create/manage all POs for new rack manufacturing and fulfillment.
• Co-lead RFPs (with Sourcing) for new unit designs when necessary.
• Central point of contact for internal Consumer Engagement team in managing supply and promotions as well as Sponsorship/Partnership coordination and back-office support.
• Event Management - serves as venue liaison and coordinates all aspects of venue arrangements to include meeting room arrangements, audiovisual equipment, rooming lists, and post-event billing.
• Oversees the procurement of all necessary meeting services (e.g., printing, delivery, video-taping, etc.), soliciting cost estimates, selecting best services, and monitoring cost and quality.
• Create pricing authorities for new stock codes and ensure required approval is obtained.
• Coordinate volunteer events (National Diaper Bank, Alliance for Period Supplies, etc.).
• ETQ Claims Maintenance – serves as brand/BU support for claims system updates to ensure integrity in approved consumer facing messaging.

Benefits

• medical, dental, and vision coverage options with no waiting periods or pre-existing condition restrictions.
• Access to an on-site fitness center, occupational health nurse, and allowances for high-quality safety equipment.
• Flexible Savings and spending accounts to maximize health care options and stretch dollars when caring for yourself or dependents.
• Diverse income protection insurance options to protect yourself and your family in case of illness, injury, or other unexpected events.
• Additional programs and support to continue your education, adopt a child, relocate, or even find temporary childcare.
• 401(k) and Profit Sharing plan.
• overtime pay

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree