Marketing Administrative Assistant (Bilingual) - Floater

Seaboard Marine•Miami, FL

9d•Onsite

About The Position

This position performs administrative functions supporting the department assigned. The employee works onsite in different departments as needed and assigned by Human Resources, and assists the assigned department manager with routine general office functions performed according to work instructions and established office practices, procedures, and precedents. The role supports Marketing and other departments, including during high season or periods of increased workload or staffing gaps. The position requires consistent onsite attendance, adaptability, discretion with sensitive information, and the ability to handle multiple assignments with minimal supervision. The role reports directly to HR management and the manager of the department assigned to; it does not supervise others.

Requirements

At least three months of recent administrative work experience.
Intermediate verbal and written communication skills in English and Spanish, including the ability to communicate effectively in a business environment.
Thorough knowledge of business English and Spanish, including proper spelling and punctuation.
Intermediate computer skills in MS Word, Outlook, and PowerPoint, and basic-intermediate Excel skills.
High school diploma or equivalent.
Well-developed interpersonal skills and the ability to interact effectively and positively with customers, business associates from Latin America, executives, and the general public.
Strong time management and organizational skills, with the ability to prioritize.
Strong attention to detail and accuracy when preparing documents, reports, and correspondence.
Thorough knowledge of office practices, procedures, and proper use of office equipment.
Skill in composing and preparing correspondence, reports, minutes, and other written materials accurately and at reasonable speed.
Ability to handle multiple assignments, meet deadlines, and adapt to changing priorities in a fast-paced environment with minimal supervision.
Ability to handle sensitive or confidential information with discretion and professionalism.
Ability to follow procedures and instructions.
Ability to report onsite and on time consistently.
Ability to work additional hours as needed.
Regularly sit and use fingers; frequently talk and/or hear; occasionally stand and walk; and occasionally lift or move up to 10 pounds.
Specific vision abilities include close, distance, color, and peripheral vision, depth perception, and the ability to adjust focus.

Nice To Haves

Previous administrative support experience in a marketing, communications, or related business environment.
Experience assisting with marketing campaigns, events, promotional materials, or vendor coordination.
Familiarity with social media platforms and basic marketing terminology.

Responsibilities

Support the Marketing department with various administrative duties as assigned.
Provide general administrative support to departments throughout the company as needed.
Assist with routine office tasks, data entry, filing, and document preparation.
Provide flexible support for special projects or events across different teams.
Adapt to changing priorities and support areas experiencing high workload or staffing gaps.
Work in several departments during high season, assisting with administrative duties as assigned.
Answer incoming telephone calls, direct them as necessary, and deliver messages.
Receive and screen office visitors.
Scan documents, make photocopies, and manage correspondence, including email, postal mail, and electronic documents.
Prepare management-requested reports using information from a variety of sources.
Type letters and memoranda with management guidance; proofread documents, obtain required signatures, and route documents appropriately.
Submit service calls for office machines and building problems requiring repair, and follow up to ensure issues are addressed promptly.
Perform additional duties as assigned.
Report safety hazards and promptly report incidents involving injury, illness, or property damage.
Comply with company safety policies, procedures, and rules; refuse unsafe tasks or operations; and participate in safety meetings and training.