Administrative Assistant (Bilingual)
About The Position
NEO Surgical Group is seeking a highly organized, motivated, and professional Administrative Assistant to oversee daily office operations and support a fast-paced healthcare environment. The role helps maintain an efficient, productive, and compliant workplace while providing administrative support across multiple departments. The ideal candidate is proactive, detail-oriented, bilingual in English and Spanish, and able to manage multiple priorities with professionalism and confidentiality. Employment is contingent upon successfully completing and clearing a background screening. All employment offers are conditional until the background check process is complete.
Requirements
- Bilingual in English and Spanish.
- At least 2 years of administrative or office management experience.
- Strong organizational, multitasking, and time-management skills.
- Excellent verbal and written communication abilities.
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
- Ability to work independently while managing multiple responsibilities.
- Professionalism, discretion, and attention to detail.
- Strong problem-solving and decision-making skills.
- Successful completion and clearance of a background screening is a condition of employment.
Nice To Haves
- Experience in a healthcare, medical office, or multi-location organization.
- Knowledge of AHCA regulations and healthcare compliance.
- Experience with electronic medical records (EMR) systems.
- Experience supporting Human Resources functions, onboarding, and employee documentation.
- Familiarity with credentialing, licensing, and regulatory reporting processes.
Responsibilities
- Oversee daily office operations and administrative functions.
- Manage office workflows to support efficiency, productivity, and organization.
- Answer incoming phone calls and respond to emails professionally and promptly.
- Coordinate employee schedules, meetings, training sessions, and internal communications.
- Maintain employee files, company records, and regulatory documentation.
- Assist with onboarding, orientation, and new-hire paperwork.
- Support Human Resources and leadership with administrative and operational tasks.
- Prepare reports, spreadsheets, correspondence, and other business documents.
- Order, monitor, and manage office supplies and inventory.
- Ensure compliance with company policies, procedures, and regulatory requirements.
- Monitor and maintain AHCA compliance records and documentation.
- Assist with audits, credentialing, licensing, accreditation, and regulatory reporting.
- Maintain confidentiality of employee, patient, and company information.
- Support special projects, process improvements, and company initiatives.
- Develop and maintain organized filing systems and operational procedures.
- Serve as a liaison between management and staff to promote effective communication.
- Track deadlines and ensure timely completion of administrative and compliance-related tasks.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
