Bilingual Administrative Assistant

The United Solutions Group Inc. USG1•Kingston, PA

8d•Onsite

About The Position

A well-established small law firm in Kingston, Pennsylvania, is seeking a highly organized and self-motivated Bilingual Administrative Assistant to support its legal team. The position provides essential administrative support to help ensure efficient office operations and effective case management. The role involves communicating with clients and other parties, organizing legal documents, managing emails and calendars, and maintaining confidential client files. The position is full-time and in-person; compensation depends on experience.

Requirements

Bilingual proficiency in English and Spanish.
Proficiency in Microsoft Word.
Minimum typing speed of 35 words per minute.
Strong attention to detail and ability to manage multiple tasks simultaneously.
Excellent communication and organizational skills.
Ability to handle sensitive information with discretion and professionalism.

Nice To Haves

Prior experience in a legal environment.
Familiarity with legal case management software.

Responsibilities

Provide general administrative support to attorneys and improve office efficiency.
Monitor and manage daily emails, communicate urgent issues and needed responses, and send a daily summary to the head attorney.
Communicate professionally with clients, witnesses, and other parties involved in legal matters, both in person and by phone.
File and organize legal documents and correspondence accurately and promptly.
Manage calendars, schedule appointments, and monitor important deadlines to ensure timely responses.
Handle incoming calls, direct inquiries, and maintain a professional and welcoming environment for clients and visitors.
Maintain confidential client files and comply with legal documentation procedures.
Assist with general office tasks, including organizing records and maintaining office supplies.